TriWest Healthcare Alliance · 2 days ago

Legal Contracts Coordinator

Phoenix, AZ

Contract

Remote

Mid, Senior Level

$67K/yr - $86K/yr

5+ years exp

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Responsibilities

Serves as the main point of contact in the Legal Department for TriWest staff wanting to request a contract or ask questions about contract related processes.

Provides white-glove service guiding staff and consultants through the full contracting lifecycle, and using knowledge of department policies, problem solving, and proactively asking questions to SME inside/outside the Legal department to help guide the requesters back on track when needed.

Maintains expert knowledge of all TriWest policies relating to purchasing and contracting processes and use independent judgment and discretion to provide guidance to internal clients to assist with understanding and navigating processes.

Offer clear proactive communication related to relevant TriWest processes, policies and procedures via phone, email, instant messaging and potentially in-person interactions with TriWest staff and consultants.

Become the departmental expert on the Contract Intake process, including Contract Management System (CMS) contract record entries, department processes, workflows, etc.

Determines appropriate course of action, or pathway for each request based on company policy, priorities, and department needs.

Initiates and participates in meetings with stakeholders to work through contract related questions/issues

Demonstrates helpful, approachable and friendly interactions with all TriWest staff whether their solution is within or external to the Legal Department.

Regularly attend meetings for ePMO and/or departments/projects to have an ear into upcoming contract work that will need to be initiated and reinforce Legal department policies and priorities.

Help to identify and implement new opportunities in process improvement for TriWest Business Owners and/or Attorneys.

Assists in the continuous improvement of policies and practices relating to the full contract lifecycle

Assists in maintaining procedures relating to managing company contracts.

Assist in monitoring the current contract workload of all attorneys and building future workload expectations based on contract consultation feedback, discussions with those not yet ready to request a contract, meetings of other departments, etc.

Plans and coordinates projects, and prepares related management and statistical reports.

Performs administrative support, which may include coordinating meetings, preparing meeting minutes, updating department documents, and other administrative duties as assigned.

Must be able to work independently.

Provides administrative back-up support for paralegals and non-attorney staff.

Performs other duties as necessary.

Regular and reliable attendance is required.

Qualification

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Policy interpretationMS WordMS ExcelProject coordinationLegal operationsContract managementProcess improvementContract Management SystemIndependent thinkingInformation management