Step Up For Students ยท 3 days ago
Manager, Executive Support
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Responsibilities
Provide high-level executive support to the CHRO, anticipating and addressing challenges, and managing/rescheduling priorities effectively and proactively
Schedule meetings, create agendas, prepare logistics, coordinate material preparation and distribution, and document meeting minutes
Develop comprehensive plans in support of HR initiatives, including defining tasks, milestones, and deadlines
Create charts and use other tools to track and visualize timelines and progress
Maintain and update HR trackers by collecting information across all HR teams
Assist in preparing the annual budget for the Human Resources Unit
Prepare polished executive presentations using PowerPoint and similar applications
Research and provide recommendations on special projects and assignments that would provide solutions to existing challenges and proactively address the foreseeable
Maintain strict confidentiality of sensitive information, handling it with the utmost discretion and professionalism
Establish and maintain complex digital filing systems
Proofread complex HR documents; edit reports, proposals, and presentations for the CHRO
Consult with the Employee Communications team on communications plans and internal relations
Manage CHRO travel arrangements, itineraries, and background materials
Support the Chief Culture Officer in calendar management and scheduling
Participate in executive and team meetings, document key points, and ensure the communication and completion of action items
Maintain CHRO expenses and submit expense reports monthly
Identify process improvement opportunities and recommend solutions
Assist in developing and managing HR information dashboard and tracking
Manage life event tracking and recognition for employees across the organization
Provide leadership and support for office personnel as needed
Performs other duties and special efforts as assigned
Qualification
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Required
Bachelor's degree in human resources, business, or a related field, or equivalent level of experience. Demonstrated success and a proven track record in professional/life experience in specific job functions, projects, or industries, and military service can substitute for the formal education requirements.
Five (5) or more years of executive support experience, including supporting C-suite executives, or equivalent combination of education and experience
Experience with project management
Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and similar tools for productivity
Proven understanding of administrative operations, procedures, technology and systems
Ability to interact professionally and diplomatically with confidential and sensitive situations
General knowledge of human resources policies and procedures
Ability to work independently, conduct research, prioritize responsibilities, solve problems, and manage deadlines effectively
Strong ability to build and maintain relationships across all levels of business
Commitment to the mission and values of Step Up For Students
Preferred
Strong Cognitive Emotional Management (CEM) skills
Excellent verbal and written communication skills
Exceptional time management and organizational skills
Project management skills
Advanced technological proficiency in MS software and other tools
Analytical skills and ability to read large amounts of information and identify patterns, trends, and insights
Excellent organization skills
Impeccable attention to detail
Ability to manage a high volume of tasks and projects in a fast-paced environment
Ability to respond quickly and effectively to urgent situations
Effective task prioritization
Proactive and independent with the ability to take initiative
Company
Step Up For Students
Step Up For Students helps administer two scholarships; one for economically disadvantaged students.