153 applicants

Company

FHI 360 · 3 days ago

Program Manager II

United States

Full-time

Remote

Mid, Senior Level

$105K/yr - $147K/yr

8+ years exp

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Responsibilities

Coordinate and ensure the development of GTC initiatives and projects from initiation to completion based on the established project scope, goals, and deliverables.

Support identification of partnerships, opportunities, and information to present to management to help achieve strategic goals of the team; develop and maintain a GTC partnership database.

Create and manage tracking systems, including level of effort for staff and consultants, team deliverables, and BD leads, as well as manage the team communications and coordination.

Develop and deliver the GTC project workplans encompassing all the details of a project to the team members, including a project RASCI that clearly outlines the roles and responsibilities of every function within the project.

Oversee documentation and reporting, ensures accuracy, and presents updates to stakeholders (i.e. preparing decks for sector reviews, business development forum presentations etc.)

Support development and maintain GTC-related documentation and communications (e.g., intranet GTC pages, GTC overviews/service offerings, capability statements).

Lead stakeholder communication, ensuring alignment and addressing concerns

Coordinate project team members to ensure project objectives and deliverables are met, fostering a collaborative work environment.

Provide guidance and monitoring for project staff, ensuring clarity over project plans and priorities, and encouraging effective teamwork.

Develop best practices and tools for project execution and management.

Evaluate the progress of the project on a regular basis.

Build, develop, and grow partnerships with internal and external partners vital to the success of the project.

Coordinate closely with GTC team directors and the SG/GTC finance associate director for periodic budget reporting and check ins

Ensure budgets are reflective of the activities in the project workplan and reforecast as changes are made to the workplan and in alignment with the scope of the project

Manage the operational and tactical aspects of multiple projects in a matrix environment.

Manage the development of project teams to ensure compliance with policies and procedures; also, to develop and implement process improvement plans.

Keep abreast of the latest strategies, tools and terminologies used in project management worldwide to adopt and increase productivity

Ensure proper donor and organizational approvals are obtained prior to work being completed.

Serve as the GTC business growth point of contact/coordinator.

Coordinate closely with business development Points of Contact within SG and outside.

Manage the GTC Leads tracker to monitor potential business development and partnership opportunities, including:

Input sufficient #/$ of leads from lead sources

Ensure data in all key fields has been entered and is accurate/up to date

Assign lead owners to review/update records

Report out to GTC team on leads status and discussing prioritization.

Support data entry for opportunity records (Bid justification memos [BJMs]) in Salesforce (SF) for those without SF license.

Conduct data quality checks on all opportunity records (BJMs).

Provide admin support to move opportunities through stage gates.

Manage BD consultants which includes development of consultant packages and processing subsequent modifications, monitoring contract deliverables and processing invoices.

Support GTC proposal leads to source staff for proposal roles.

Support the Capture Manager/Opportunity Lead to develop the Development Account budget.

Support Capture Manager/Proposal Design Lead and finance lead in monitoring development account (DA) budgets.

Conduct data quality checks on DA budget requests in SF.

Reconcile accounts between Costpoint and Salesforce.

Handle ad hoc requests for LOE, travel or consultant reports.

Qualification

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Business DevelopmentGrant ManagementFinancial ManagementProject ManagementMicrosoft 365USAID KnowledgeData AnalysisCollaboration Skills

Required

Bachelor’s degree or its international equivalent in international development, project management, or related field.

8+ years of relevant experience in a non-governmental organization (NGO) working with grant-funded projects and operational support.

Ability to plan and coordinate business operations or administrative and support services.

Comprehensive knowledge of essential aspects of grant-funded programs.

Strong project management skills.

Knowledge of financial and contractual management of contracts and cooperative agreements including budget design, financial oversight, and expenditure projections.

Ability to influence, motivate and collaborate with teams and build consensus with individuals at all levels.

Strong written and oral communication skills; proficiency in English is required.

Excellent organizational skills and attention to detail.

Strong Microsoft 365 skills, especially Excel.