TollBit · 19 hours ago

Executive Assistant

United States

Full-time

Remote

Entry Level

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Responsibilities

Calendar & Email Management: Organize and prioritize our co-founders' calendars, making sure meetings, deadlines, and commitments are well-managed and aligned with company goals. Manage the inbox by sorting, responding to emails as needed, and flagging important items.

Event Planning & Coordination: Coordinate logistics for company events, conferences, and offsites, including guest lists, scheduling, and overseeing event details. Ensure events run smoothly by preparing materials, coordinating schedules, and handling all communications.

Hiring & Onboarding Support: Assist with the hiring process, including scheduling interviews and updating candidates. Facilitate onboarding by ensuring new hires have the necessary documents, equipment, and resources to hit the ground running.

Administrative & Operational Support: Handle essential administrative tasks such as payroll, bill payments, managing employee benefits

Special Projects & Cross-Functional Support: Work with teams across the company on special projects, help create resources or guides for internal processes, and support initiatives that need executive attention and coordination.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Calendar ManagementEmail ManagementEvent PlanningProject CoordinationOperations ManagementCross-Functional CollaborationFlexibleHigh-Growth Environment ExperienceTrustworthy

Required

Organized & Detail-Oriented: You have a natural talent for managing details and staying on top of tasks, big and small. You can see what needs to be done and prioritize effectively.

Proactive & Self-Motivated: You anticipate needs before they arise, stay on top of changes, and adapt quickly to new priorities. You don’t wait to be told what to do; you take action to keep things running smoothly.

Flexible & Adaptable: You thrive in a dynamic startup environment where priorities change rapidly. You’re willing to step in and help wherever needed to ensure things get done.

Strong Communicator: You are clear and professional in written and verbal communication.

Trustworthy & Discreet: You handle sensitive information with the utmost confidentiality and understand the importance of maintaining trust in an executive support role.

Worked in a High-Growth, Fast-Paced Environment: You’re familiar with a fast-paced environment and are comfortable with ambiguity.

Calendar and Inbox Management: You’ve managed a busy executive’s calendar and emails in a way that ensures their time is optimized for high-priority work.

Event Planning: You’ve handled the logistics for events, conferences, or offsites, coordinating all aspects from guest lists to schedules and making sure everything runs smoothly.

Administrative & Operations Management: You have experience managing day-to-day operational and administrative tasks to keep operations seamless.

Project Coordination & Cross-Functional Collaboration: You’re skilled at working with different departments and managing projects that require executive input and coordination.