EcoWay Voyagers ยท 10 hours ago
Virtual Office Assistant
San Antonio, TX
Full-time
Remote
Entry Level
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Responsibilities
Data Entry and Management:Accurately entering and updating data in our systems, including client information, bookings, and financial records, to maintain organized and up-to-date databases
Document Preparation:Assisting with the preparation and formatting of documents, presentations, reports, and other materials, ensuring consistency and professionalism in all communications
Email and Correspondence:Managing email correspondence, responding to inquiries, forwarding messages to appropriate team members, and maintaining an organized inbox
Calendar Management:Coordinating schedules, scheduling meetings, and managing appointments for team members, using calendar software and ensuring that all conflicts are resolved promptly
Travel Coordination:Assisting with travel arrangements, including booking flights, accommodations, transportation, and activities for team members and clients, while adhering to budgetary constraints and sustainability criteria
Office Supplies and Equipment:Ordering and maintaining office supplies, equipment, and inventory, ensuring that all necessary items are available and in good working condition
General Administrative Support:Providing general administrative support to team members, including filing, copying, scanning, organizing documents, and handling ad-hoc tasks as needed
Qualification
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Required
Strong organizational abilities to manage data, documents, schedules, and office supplies efficiently
Excellent communication skills, both verbal and written, to interact with team members, clients, and external partners professionally and effectively
Comfortable using email, calendar software, document processing tools, and other digital platforms to perform administrative tasks and support office operations
Meticulous attention to detail to ensure accuracy in data entry, document preparation, and correspondence
Strong problem-solving skills with the ability to identify issues, find solutions, and address challenges independently
Ability to adapt to changing priorities, handle multiple tasks simultaneously, and thrive in a fast-paced, remote work environment
Collaborative mindset with the ability to work effectively as part of a team and support colleagues in achieving common goals
Benefits
Remote Work Flexibility
Professional Development
Positive Work Environment
Impactful Work
Competitive Compensation
Benefits Package
Career Advancement
Company
EcoWay Voyagers
"EcoWay Voyagers offers sustainable travel experiences that immerse you in the beauty of our planet while preserving its delicate ecosystems.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase
