Ironside · 15 hours ago

Staff Accountant

Lexington, MA

Full-time

Remote

Mid, Senior Level

6+ years exp

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Hiring Manager

Anna MacMaster

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Responsibilities

Perform Accounts Receivable and Accounts Payable daily tasks

Create weekly/monthly invoices and send to customers

Submit invoicing and collections report to bank

Month End reporting / tasks and reconciliations

Prepare weekly hard and soft bookings forecast

Update and maintain backlog report weekly ( after bookings forecast completed)

Reconcile Subcontractor hours against invoices received

Assist Marketing with monthly & quarterly MDF

Audit, approve expense reports and upload employees’ charges (AMEX@Work) into BigTime at the end of each month

Create monthly expense reports

Reconcile company credit card statements

Avalara- complete monthly sales tax reconciliation, update Avalara data as needed ( products, locations, etc.)

Ensure vendor files are complete and include current W-9s

Prepare and distribute 1099’s at end of year

Annual Audit schedule preparation

Place orders for office items as needed (office supplies, water, coffee supplies)

Act as liaison with building management

Receive (via email) company phone calls and forward as necessary

Process daily mail via Earth Class Mail

Create UPS/FedEx labels

Ad hoc projects as needed

Qualification

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Bookkeeping fundamentalsAccounts ReceivableAccounts PayableAccounting softwareBillingInvoicingBigtimeExcelQuickBooksStatements of Work (SOWs)Work OrdersQBO- QuickBooks OnlineAvalaraSlack