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Company

CoolSys - Refrigeration and HVAC Systems · 8 hours ago

Billing Representative

Westminster, CO

Full-time

Remote

Entry Level

$20/hr - $25/hr

1+ years exp

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Responsibilities

Reviews service work orders in GP3 and Billing Admin Review Tool for completeness and accuracy to produce invoices in accordance with customer contracts and requirements.

Researches discrepancies and communicates with managers to acquire proper documentation to complete billing process.

Manually enters cost/billing adjustments when data is missing, incorrect, or changes are requested by approving Service Manager.

Communicates daily with Service Managers, Technicians and Customer Account Specialists for clarification of parts, hours, rates, special forms, etc.

Reviews preliminary invoice batches for accuracy, verify against edit lists, and post daily in GP3.

Processes credit and credit/rebills as requested.

Prints and submits final invoices to customer per the preferred method of delivery (mail, email, online entry).

Serves as biller for other areas during absences.

Submits quote, NTE increases, and status updates into 3rd party online systems.

Pulls historical invoice data for managers or customers.

Perform other duties as assigned.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Billing proceduresMicrosoft SuiteWork schedule managementGP3Basic math skills

Required

Excellent organization and communication skills.

Ability to multi-task effectively.

Ability to interact with all levels of management in various departments.

Solid knowledge of billing, payroll, and payable procedures in order to provide accurate instructions to others in accordance with the established practices.

Ability to organize and prioritize your own work schedule and the work schedules of others on short-term basis.

Ability to add, subtract, multiply, divide and to record, balance, and check results for accuracy.

Ability to express or exchange ideas by means of the spoken word, communicating orally with others accurately, clearly, and quickly.

Some travel to other branch locations.

Solid working knowledge of use of the Microsoft suite of applications (Word, Excel, etc.).

High school diploma or equivalent.

1 - 2 years of billing experience.

Preferred

Knowledge of use of GP3 preferred.

Bachelor’s degree preferred.

Benefits

Medical, Dental, Vision and Prescription coverage

Paid vacation and holidays

401(K) match

Life insurance, AD&D and long-term disability

Tuition reimbursement

Employee discounts on vehicles, hotels, theme parks, select cell phone bills and so much more

Pet Insurance

Legal Plan, and ID Theft Protection

Company

CoolSys - Refrigeration and HVAC Systems

CoolSys is the market-leading provider of sustainable refrigeration, HVAC, energy, and engineering solutions for customers in the grocery, retail, food service, industrial, education, healthcare, and government sectors.

Founded in 2015

Anaheim, California, USA

1,001-5,000 employees