Mount Sinai Health System · 5 hours ago

Administrative Coordinator II - Neurology

United States

Full-time

Remote

Mid, Senior Level

$66K/yr - $99K/yr

7+ years exp

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Responsibilities

Oversees office and administrative operations, including those of human resources, financial maintenance, staffing, projects and credentialing.

Assists in maintaining and monitoring documents required to maintain target onboarding and department compliance for review and approval.

Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems.

Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors’ contracts and renews as needed.

Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes.

Develops, updates and/or revises department informational flyers, brochures, Directory

Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports.

Checks materials submitted for Administrative Director’s attention to ensure all relevant data, authorizations and pertinent information are included.

Mentors, trains and/or conducts orientation for new office support staff, mid-levels and faculty.

Coordinates Administrative Directors calendars, meetings. And administrative support for general office support coverage.

Other duties as assigned.

Qualification

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Administrative operationsHuman resourcesSupervisory experiencePayroll transactionsPurchasingProject managementStatistical reportsCalendar coordinationMentoring