Holland & Knight LLP · 2 days ago
Practice Assistant - Litigation (Hybrid)
Tampa, FL
Full-time
Hybrid
Mid Level
4+ years exp
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Responsibilities
Communicate effectively and professionally with clients, lawyers, and co-workers via email, by telephone and in person; answer telephone providing responses to routine questions from clients and staff members and/or route calls to appropriate lawyer or staff member; arrange conference calls and greet clients.
Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations; draft routine business correspondence, forms, and documents under the supervision of an appropriate lawyer/professional.
Schedule domestic and foreign travel through firm travel system, including flights, hotels and/or car rentals.
Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner.
Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents; provide guidance to lawyers to ensure completed forms are prepared and submitted properly.
Learn client-specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost-effective practices.
Open, prioritize and distribute mail (both paper and electronic); coordinate mailings, deliveries, and copying, scanning, and printing, when appropriate.
Enter and manage work requests from lawyers in the firm’s workflow tool and complete according to provided deadline(s).
Perform routine electronic and paper filing in an organized manner for easy access; photocopy, scan, compile, and distribute documents; identify and coordinate available services provided by administrative departments such as office services, the IT Help Desk, document services, accounting, billing, and records.
Perform all file maintenance, including saving documents to the document management system.
Assist lawyers with time entry, billing, and collection, as needed.
Operate independently to ensure completion of assignments, which may be complex in nature or require high-level production, in an accurate and timely manner. Produce a high volume of work assignments in an accurate and timely manner.
Perform clerical duties for non-legal departments, as needed.
Special project and duties as assigned.
Qualification
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Required
Advanced knowledge of Microsoft Office Suite and Adobe.
Experience with document management systems.
Experience with electronic signature software programs.
Proficiency in core legal administrative assistant functions and advanced technical and communications skills.
Ability to thrive in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands.
Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present innovative ideas and findings.
Ability to take direction and work independently with little supervision.
Ability to effectively work well with others.
Effective and professional interpersonal and communication skills.
Ability to write clearly and professionally, with excellent proofing skills.
Strong work ethic with ability and commitment to maintain confidentiality.
Ability to lift and carry up to 30 pounds.
Ability to sit or stand for extended periods of time.
Moderate or advanced keyboard usage.
Preferred
Bachelor’s degree preferred.
4 to 5 years supporting lawyers and paralegal with administrative or client-related tasks, preferred.
Benefits
Generous paid time off
Eleven paid holidays per year
Time off for bereavement or jury duty
Paid leave for new parents
Comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners
Life and AD&D insurance
Short and long term disability insurance
Tax-advantaged accounts for health care expenses, including FSA or HSA
FSA for dependent care
Supplemental AFLAC policies for medical care
Excess liability coverage
Health advocacy services
Behavioral health and counseling resources for all family members
401(k)
Profit sharing
Pre-tax transit and parking program
Backup care for children and adults
Senior care planning support
Resources for individuals with development disabilities and their caregivers
Company
Holland & Knight LLP
Holland & Knight is a global law firm with more than 2,200 lawyers and other professionals in 34 offices throughout the world.
1,001-5,000 employees
H1B Sponsorship
Holland & Knight LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (7)
2022 (1)
2021 (9)
2020 (4)
Funding
Current Stage
Late StageLeadership Team
Mia Stutzman
Chief Financial Officer
Kimberly Gardner
Chief Operating Officer
Recent News
2024-03-26
Company data provided by crunchbase
