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Company

Stanford University · 1 day ago

Senior Research Administrator (Remote Eligible)

Stanford, CA

Full-time

Remote

Senior Level

$84K/yr - $117K/yr

5+ years exp

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EducationHigher Education

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Responsibilities

Prepare complex proposals within parameters of sponsored and non-sponsored research guidelines.

Oversee and communicate submission process, both paper and electronic; resolve issues relating to proposal preparation and submittal process.

Develop, prepare, revise, and finalize complex project budgets, and provide budget justification; obtain cost sharing commitment and support. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations.

Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.

Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.

Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides.

Manage contract closeout process and compile information and documents needed for audit inquiries; submit final reports and certificates.

Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies.

Identify and implement process improvements. Participate in and lead cross campus projects. Train and advise on issues requiring specific technical expertise.

Oversee and review work of other staff. May supervise, train and/or mentor other staff.

Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.

Other duties as assigned.

Qualification

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Research administration experienceGovernmental regulations knowledgeProject management expertiseBudget preparation skillsAccounting principles knowledgeProcurement knowledgePersonnel management knowledgeExcel proficiencyCost analysis knowledgeVendor requirements knowledgeSmall business reporting knowledgeProperty management knowledgeProcess improvement skillsAudit compliance knowledgeFAR knowledgeA-21 knowledgeA-110 knowledgeA-133 knowledgeCAS knowledgeSimilar credentialProject management certificationTime management skillsMentoring skills

Required

Bachelor's degree and five years of job related experience, or combination of education and relevant experience

Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS)

Knowledge and ability to understand, interpret, and communicate university policies and procedures

Excellent oral, written, and communication skills

Excellent analytical skills; demonstrated proficiency in Excel and web-based tools

Strong accounting skills; knowledge of accounting principles

Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting

Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications

Expert in project management, including managing international collaborations and complex multi-sub award contracts

Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position

Extreme attention to detail

Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project

Excellent time management and organizational skills