42 applicants

Company

NEOGOV · 1 day ago

Associate Administrative Services Analyst

Woodland, CA

Full-time

Remote

Entry Level

$73K/yr - $88K/yr

1+ years exp

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Responsibilities

Compiles and analyzes routine data; makes basic recommendations on the formulation of policy, procedures, staffing and organizational changes.

Conducts a variety of routine surveys; performs routine research and statistical analyses on administrative, fiscal, personnel, and/or programmatic issues.

Performs basic analytical and technical work in the formulation and administration of department or division budgets, development and management of grants and contracts, management of department level procurement, and/or personnel functions.

Participates and assists in coordinating the design, implementation, and installation of new and revised computer programs, systems, software, procedures, methods of operation and forms.

Assists in coordinating and overseeing the administrative functions of the department; compiles materials; develops and prepares moderately complex reports, correspondence, manuals, publications, and other documents; obtains management review and approval as needed.

Coordinates departmental activities with other departments, divisions, units, and outside agencies; represents the department in committee meetings; responds to complaints and requests for information.

Analyzes basic administrative systems and practices, develops and recommends modifications and enhancements; coordinates implementation of changes.

Coordinates, monitors and directs the acquisition, allocation and use of equipment, supplies, telecommunication systems, office and facility space, records storage and retrieval systems and forms; conducts research and develops procedures to improve efficiency and cost effectiveness; monitors expenditures; assists in reviewing, evaluating and deciding on appeals in a department's program administrative hearings.

Performs basic fiscal analyses and prepares recommendations relating to the status of various fund balance projections, fiscal transactions, and related financial activities.

Assists in developing and preparing budgets for management review and approval; assures proper expenditure coding, document preparation, and other financial-related activities; monitors budget expenditures.

Assists with providing departmental fiscal and accounting oversight by monitoring and managing contracts, grants, and other funding and expenditure sources.

Drafts requests for proposals, bids, quotes, information, contracts, reports, and other fiscal documents.

Assists in analyzing and interpreting contracts and coordinating the resolution of contract disputes and disagreements.

Assists with planning, identifying and analyzing program administration problems and develops solutions.

Reviews regulatory materials to evaluate program impact; assists with the review and revision of current systems, policies and procedures.

Participates in coordinating multi-disciplinary groups for program systems review.

Assists in developing program compliance procedures.

May assist in investigations related to civil rights issues in departmental programs and services, state hearing issues, and issues related to unethical and improper conduct; may assist and participates in training and education programs regarding such issues.

Assists with planning, developing and coordinating training, education, and staff development programs.

Prepares training curricula and materials; arranges and coordinates trainers and facilitators, arranges and coordinates facilities for training as well as audio-visual and other equipment; conducts and facilitates training as assigned; instructs participants in a variety of departmental processes.

Helps develop, administer and analyze department training needs; reviews and evaluates training requests; consults with subject matter experts and others as appropriate.

Assists in analyzing the effectiveness of departmental training programs.

Qualification

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Climate action planningBuilding decarbonizationHome electrificationWeatherization techniquesCommunity engagement methodsContract managementPublic speakingSocial media utilizationProject managementPresentation preparationAdministrative support experienceTeam coordinationTraining development

Required

Possession of a bachelor's degree from an accredited college or university in business administration, public administration, accounting, finance, organizational development, social work, education, human resources, or a closely related field.

One (1) year of general administrative support experience in a professional or technical capacity.

Must be available to attend in-person meetings and events on a regular basis.

Must have the flexibility to attend regular and present at after-hours meetings and occasional weekend events in-person in Yolo County.

Some positions in this classification may require incumbents to possess and maintain a valid California driver's license, Class C or higher, to carry out job related duties.