116 applicants

Company

Ascension · 3 days ago

Executive Assistant

St Louis, MO

Full-time

Remote

Mid Level

3+ years exp

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CharityHealth Care

H1B Sponsor Likely

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Responsibilities

Serve as gatekeeper and gateway to the Vice President and their support teams through proactive and strategic complex calendar management to ensure a seamless experience

Maintain established calendar expectations, including but not limited to:

Ensuring accurate scheduling and prioritization

Requiring meeting agendas ahead of confirming meeting acceptance

Proactively scheduling time for the leader to plan and prepare

Manage multiple calendars to enable efficient scheduling of requested meetings across multiple domestic and global time zones.

Understand the day’s events so you can be strategic about how you direct competing priorities

Coordinate travel arrangements and logistics including flights, accommodations, ground transportation and business meals

Plan and execute logistics of in-person meetings

Maintain consistent and timely follow through to requests for assistance

Build efficiency and effective responsiveness into existing operations, and help define new operational strategies

Provide backup coverage for other administrative professionals in the Communication community

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Calendar managementTravel arrangementsEmail proficiencyGoogle WorkspaceStakeholder managementBusiness judgment

Required

High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.

Minimum of three years of experience in a fast-paced environment, supporting senior executives

Willingness to travel at least once per quarter to support in-person meetings

Expert proficiency in email, calendar, expense processing and travel technology solutions

A deep desire to learn, contribute, and add value every single day

Experience prioritizing multiple functions, tasks, and managing work time efficiently

Ability to quickly handle multiple concurrent stakeholders and priorities

Ability to adhere to an expectation of complete confidentiality on all business matters

High School Diploma or equivalent

Preferred

Experience using Google Workspace tools

Benefits

Paid time off (PTO)

Various health insurance options & wellness plans

Retirement benefits including employer match plans

Long-term & short-term disability

Employee assistance programs (EAP)

Parental leave & adoption assistance

Tuition reimbursement

Ways to give back to your community

Company

Ascension

Glassdoor

3.4

Ascension (www.ascension.org) is a faith-based healthcare organization dedicated to transformation through innovation across the continuum of care.

Founded in 1999

St Louis, Missouri, USA

10,001+ employees

https://healthcare.ascension.org

H1B Sponsorship

Ascension has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

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Trends of Total Sponsorships

2022 (4)