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Company

Greenberg Traurig, LLP · 3 days ago

Legal Executive Assistant

Tallahassee, FL

Full-time

Onsite

Entry Level

3+ years exp

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Responsibilities

Manages and maintains busy calendar, email and telephone; schedules appointments

Prepares and organizes complex travel arrangements

Maintains client files, updates contact lists

Document management and production, drafts letters and correspondence (including word processing, transcribing and proof reading)

Conserves attorneys time by reading, researching and routing correspondence

Monitors, screens, and responds to and distributes incoming communication

Process reimbursement expenses, heavy expenditure reporting and credit card reconciliation

Manages client billing and collections, time entry

Heavy client contact (including with opposing counsel and courts) for coordination and to assist with the management of client relationships

Coordinates client engagement and conflicts process

Assists in business development initiatives and filings

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Executive SupportMicrosoft Office SuiteDocument ManagementCalendar ManagementTravel ArrangementsClient Billing

Required

Minimum of 3-5 years' experience as an administrative or executive assistant, in a professional administrative position in large or medium size organization

Proficiency with Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook required

Strong foundation in executive support

Ability to maintain high levels of confidentiality

Results driven

Ability to exercise good judgment

Ability to maintain a multitude of assignments with minimal supervision at a high level of professionalism

Extremely organized, detail-oriented, able to multi-task and prioritize their workload and work well under pressure

Self-starter, forward-thinking, action-oriented and focused

Excellent interpersonal skills and the ability to collaborate well in a team as well as work independently

Strong attention to detail and ability to manage time effectively

Ability to work under pressure to meet strict deadlines

Excellent verbal and written communication skills

Ability to learn quickly to adapt to new situations

Ability to respond outside of normal business hours

Preferred

Bachelor's degree or equivalent experience preferred

Company

Greenberg Traurig, LLP

Glassdoor

3.8

Greenberg Traurig, LLP has more than 2750 attorneys in 47 locations in the United States, Europe and the Middle East, Latin America, and Asia.

Founded in 1967

Albany, New York, USA

1,001-5,000 employees

https://www.gtlaw.com/

H1B Sponsorship

Greenberg Traurig, LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

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Trends of Total Sponsorships

2023 (2)

2022 (5)

2021 (11)

2020 (5)