Facility Solutions Group ยท 2 days ago
Administrative Assistant
New York, NY
Full-time
Onsite
Entry Level
$25/hr - $40/hr
1+ years exp
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Responsibilities
Maintain a well-organized and tidy office environment, including ordering and managing supplies.
Coordinate office logistics and ensure equipment is in working order.
Serve as the first point of contact for visitors, clients, and employees.
Client management Answering phones, directing calls, and sending emails on behalf of employees and managers.
Daily input and audit of construction payroll
Issue Purchase orders, receiving invoices, closing - processing invoices for accounts payable-accounts receivable.
Process accounts payable, review vendor statements and manage vendor relationships
Audit material, sales, labor and construction project financials via reporting tools
Create and audit customer invoices and AIA payment requisitions
General Reports Open purchase orders reports - billing reports etc.
Manage and coordinate schedules, appointments, and meetings for team members.
Arrange travel plans and accommodations as needed.
Create, format, and edit documents, presentations, and reports.
Assist with the preparation and distribution of internal and external communications.
Perform accurate data entry into various systems and databases.
Maintain organized and up-to-date records, files, and documentation.
Provide general administrative support to team members and managers.
Assist in special projects and tasks as assigned.
Ensure accuracy and compliance with company policies.
Assist in planning and executing company events.
Clerical duties Typing, photocopying, printing, scanning, and assisting in processing work orders.
Qualification
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Required
BA/BS with relevant studies or 1+ yr experience in a supportive construction role
50+ WPM, PC & Microsoft office skills a must, demonstrable skills in Excel
Strong verbal and written communication skills
Basic math a must
Motivated team player, proactive, detailed, and positive
MUST be able to pass a drug and background screening
Commute to Mid-town Manhattan
Preferred
BA/BS in relevant studies with construction certifications
1+ yr experience in NYC construction
Procore, Primavera, Textura and Gsuite experience
Notary public
Company
Facility Solutions Group
Facility Solutions Group provides lighting, electrical and energy management products and services
1,001-5,000 employees
H1B Sponsorship
Facility Solutions Group has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
2022 (1)
2021 (1)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Leon Mowadia
COO
S
Steve Byrne
COO
Recent News
Company data provided by crunchbase
