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Company

Swooped · 14 hours ago

Operations and Planning Associate

United States

Full-time

Remote

Entry Level

$75K/yr - $85K/yr

2+ years exp

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Responsibilities

Provide project management support for key operations initiatives, including the development of an Operations plan accompanying the new strategic refresh.

Prepare meeting agendas, take notes, and track follow-ups for department and cross-department meetings.

Assist in drafting and/or reviewing essential documents, guidance, and policies.

Conduct research, analysis, and material development for the Operations and Planning team.

Cultivate positive relationships with program teams and other staff to encourage timely responses and facilitate strong connections in pursuit of the shared mission.

Collaborate with Operations and Planning colleagues to analyze and communicate results from key internal and external processes, including staff surveys and the Annual Planning process.

Provide general support by scheduling internal and external meetings, maintaining files, and performing other administrative tasks.

Manage grants and contracts related to the Operations team as needed.

Provide general administrative support and assist with other assigned projects.

Qualification

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OperationsProject ManagementGrant Management

Required

A bachelor’s degree or equivalent.

2-3 years of experience in an Operations, Systems, or Finance role; prior experience in a grant-making environment is a plus.

Impeccable attention to detail along with strong organizational, analytical, and critical thinking skills.

Proficiency with or ability to quickly learn new technologies.

Excellent verbal and written communication skills, able to engage in a friendly, patient, and professional manner with various departments and foundation partners.

Experience providing high-level customer service to clients or partners is a plus.

Ability to work effectively and efficiently (both virtually and in person) with minimal supervision, and collaboratively as part of a team at all levels.

Proven success in project management, multi-tasking, and meeting deadlines.

Willingness to take initiative, problem-solve, and work cross-functionally to support team goals.

Commitment to the organization’s mission and values.

A commitment to fostering a diverse, inclusive, and equitable work environment.

Benefits

HMO - 100% coverage for employee and dependents

POS - Employee pays difference beyond HMO coverage (3 out of 4 POS options are at 100% coverage for employee and dependents)

Dental – 100% coverage for employee and dependents

Vision – 100% coverage for employee and dependents

Fertility care through Carrot Fertility, offering access to on-demand doctor-approved resources, pregnancy support, and virtual consultations with professionals.

Disability Benefit (long and short-term)

Life Insurance (3x base salary up to $750k for employee only)

20 days (1st year)

25 days (2nd - 8th year)

30 days (9th year)

11 observed and 2 floating

After 6 months of service, the organization automatically contributes 9% of gross earnings per pay period to retirement fund

Matching contributions of 100% up to a max of 6% of gross earnings per pay period after 6 months of service