My3Tech · 3 days ago
Project/Program Manager II
Salem, OR
Contract
Remote
Mid Level
Maximize your interview chancesInformation Technology
Hiring Manager
Surya Teja
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Responsibilities
Capture, update and maintain Risks, Actions, Issues, and Decisions (RAID) Log as identified during project meetings or by Project Leadership.
Collect Issues/Risks from other partners (such as oversight groups, iQMS, and Software Integrator vendors) and prepare materials for collaborative review meetings.
Facilitate and maintain project deliverable management processes to ensure quality and acceptance using established procedures, tools and templates – including tracking, storage and disposition of deliverables.
Assist and support Project Leadership in vendor management processes, including updated Statement of Work (SOWs) and amendments.
Perform routine SharePoint repository maintenance and clean-up. Ensure that project records and artifacts are organized and prepared for project completion and close-out.
Assist Project Leadership in uploading/maintaining project documentation on the State Project Portfolio Management (PPM) tool.
Assist Project Leadership in project budget planning (cost projections for staffing, deliverables, etc), monitoring and accounting (such as tracking and reconciliation of invoices).
Assist in coordination and collection of baseline and final Project Success Metrics using identified measurement guidelines.
Create and maintain planning documentation and progress updates for areas of assigned responsibilities.
Coordinate project activities, workshops and meetings with internal and external business partners.
Assist project leadership in updating and maintaining the integrated project schedule and timelines to support with project performance reporting.
Compile (or assist project leadership in the compilation of) regular status reporting for executive leadership and governance bodies.
Support the Project Team by maintaining core documentation (RAID Log, Meeting Matrix, Stakeholder Register, Operating Agreements, etc.).
Regularly review upcoming project meetings to ensure appropriate attendees are included and prepared for meetings. Coordinate with planned facilitators to ensure coverage of meeting notes – volunteering as needed.
Ensure coverage for scheduling/rescheduling of appointments and project resources (rooms, projectors, etc.).
Support the project team in coordinating deliverable reviews, feedback collection, compilation and disposition.
Assist the Project Team by creating and/or updating planning documentation to achieve desired outcomes in Project Activities or Tasks.
Capture initial documentation/notes from team and stakeholder requests onto Change Request form.
Prepare meeting packets as necessary, coordinating with the Project Team and Project Leadership for agenda topics and supporting materials.
Capture real-time meeting notes while screensharing to ensure accuracy – performing follow-up on action items as needed to support efficiency of future meetings.
Assist Project Leadership in compilation of position/recruitment materials, including position descriptions, recruitment postings and interview preparations.
Facilitate the onboarding process for new contractors/team members (System access requests, HR paperwork, badges, etc.).
Monitor the Project Mailbox and create/maintain guidelines for shared collaboration and usage.
Create and implement administrative project processes, procedures and guidelines – making recommendations for existing processes to improve efficiency.
Assist Project Leadership by providing support for monitoring/maintaining calendars and advising of commitments.
Qualification
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Required
Experience in project management coordination.
Ability to capture, update and maintain Risks, Actions, Issues, and Decisions (RAID) Log.
Experience in collecting Issues/Risks from partners and preparing materials for collaborative review meetings.
Ability to facilitate and maintain project deliverable management processes.
Experience in vendor management processes, including updated Statement of Work (SOWs) and amendments.
Experience in SharePoint repository maintenance and clean-up.
Ability to assist in uploading/maintaining project documentation on the State Project Portfolio Management (PPM) tool.
Experience in project budget planning, monitoring and accounting.
Ability to assist in coordination and collection of baseline and final Project Success Metrics.
Experience in creating and maintaining planning documentation and progress updates.
Ability to coordinate project activities, workshops and meetings.
Experience in updating and maintaining the integrated project schedule and timelines.
Ability to compile regular status reporting for executive leadership and governance bodies.
Experience in maintaining core documentation for the project team.
Ability to review upcoming project meetings and ensure appropriate attendees are included.
Experience in scheduling/rescheduling of appointments and project resources.
Ability to support the project team in coordinating deliverable reviews and feedback collection.
Experience in creating and/or updating planning documentation.
Ability to capture initial documentation/notes from team and stakeholder requests.
Experience in preparing meeting packets and coordinating with the Project Team.
Ability to capture real-time meeting notes and perform follow-up on action items.
Experience in compiling position/recruitment materials.
Ability to facilitate the onboarding process for new contractors/team members.
Experience in monitoring the Project Mailbox and creating/maintaining guidelines.
Ability to create and implement administrative project processes and procedures.
Experience in providing support for monitoring/maintaining calendars.
Company
My3Tech
My3Tech is a company which provides IT Solutions and Services (Consulting & Staffing) to both Public and Private sectors.
Founded in 2010
51-200 employees
H1B Sponsorship
My3Tech has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (24)
2022 (24)
2021 (40)
2020 (15)
Funding
Current Stage
Growth StageLeadership Team
Prakash Reddy Saripalli, PMP
Founder & CEO
Company data provided by crunchbase
