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Company

Stanford University · 21 hours ago

Research Finance Administrator 3 (Remote Eligible)

Stanford, CA

Full-time

Remote

Mid, Senior Level

$84K/yr - $117K/yr

5+ years exp

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EducationHigher Education

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Responsibilities

Provide leadership and support of proposal preparation and post-award activities for a large and diverse set of complex, federal and non-federal sponsored research projects, involving multiple sub-awards, principal investigators, and/or cross-school initiatives.

Work with diverse funding sources from sponsored grants to foundation grants and industrial contracts.

Share financial expertise and guidance to ensure research funds are maximized and spent appropriately.

Play a critical role in advancing the unique mission of the department.

Mentor staff and lead process-improvement projects.

Program management and process / policy improvement and documentation.

Various grant management (training grant management, pre-award and grant submission expertise in addition to post-award finance experience).

Prepare complex proposals within parameters of sponsored and non-sponsored research guidelines.

Oversee and communicate submission process, both paper and electronic; resolve issues relating to proposal preparation and submittal process.

Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support.

Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations.

Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.

Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides.

Manage contract closeout process and audit inquiries; submit final reports and certificates.

Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies.

Identify and implement process improvements. Participate in and lead cross campus projects. Train and advise on issues requiring specific technical expertise.

Oversee and review work of other staff. May supervise, train and mentor other staff.

May participate as a mentor and provide cross-training as needed.

Initiate and participate in gift handling. Develop PTA, initiate GT, and oversee expenditures to ensure compliances to fulfill donor’s intent.

Manage and oversee designated awards; advice on spending and commitment activity to ensure appropriate spending according to Stanford policies and guidelines.

Qualification

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Grant managementProposal preparationBudget developmentProject managementGovernment regulationsAccounting principlesProcess improvementProcurement knowledgeProperty managementExcel proficiencyProject management certificationMentoring

Required

Bachelor's degree and five years of job related experience, or combination of education and relevant experience.

Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS).

Knowledge and ability to understand, interpret, and communicate university policies and procedures.

Excellent oral, written, and communication skills.

Excellent analytical skills; demonstrated proficiency in Excel and web-based tools. Strong accounting skills; knowledge of accounting principles.

Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.

Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.

Expert in project management, including managing international collaborations and complex multi- sub award contracts.

Knowledge of personnel management, including proposing eﬀort for and training and hiring of students, post-doctorals, academic appointments, regular staﬀ, bargaining unit staﬀ, and consultants, along with the circumstances appropriate for each type of position.

Extreme attention to detail.

Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.

Excellent time management and organizational skills.

Cardinal Curriculum I and II must be completed to remain in this position.