199 applicants

Company

Logically · 12 hours ago

Executive Assistant, Sales

Dublin, OH

Full-time

Remote

Entry, Mid Level

2+ years exp

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Responsibilities

Manage and update Salesforce, ensuring accurate and up-to-date sales data.

Support the sales team by managing reporting, quotes, and customer requests

Coordinate product shipments and deployment schedules with internal and external teams.

Track project milestones and deadlines to ensure timely delivery of products and services.

Serve as a liaison between sales, logistics, and technical teams to resolve project-related issues.

Monitor and track invoices to ensure accurate and timely payments.

Follow up on past-due payments with customers in a professional manner.

Work with the finance team to reconcile billing discrepancies.

Act as the point of contact for customer inquiries related to orders, deliveries, and billing.

Provide updates to customers on order status and project timelines.

Organize and maintain sales documents, agreements, and customer records.

Schedule and prepare materials for sales meetings and presentations.

Handle correspondence and communications on behalf of sales leadership.

Identify and implement improvements to sales processes and workflows.

Support the team in adopting tools and technologies that enhance productivity.

Manage and prioritize complex calendars with strong attention to accuracy, timeliness, and alignment to priorities and commitments

Attend executive-level meetings, transcribe and allocate meeting notes

Assist in preparation and editing of business materials and other key presentation requirements for internal and external meetings

Able to thrive in a fast-paced environment. Ability to prioritize and manage multiple projects at one time

Respond to a heavy volume of emails in a timely manner

Uphold a strict level of confidentiality

Assist other members of the Sales Executive Team with various tasks as they arise

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Salesforce AdministrationFinancial TrackingProject ManagementMicrosoft Office/O365Advanced Communication SkillsBusiness AcumenRelationship Building

Required

Associates degree in a related field preferred

2+ years of proven experience working on high-priority complex projects

2+ years serving as an Executive Assistant to C level executive

Advanced knowledge of Microsoft Office/O365, Calendars, MS Teams, etc.

Advanced written and verbal communication skills, including flawless grammar and a rich vocabulary

Aptitude to work independently without significant instruction to attain results with a high degree of accuracy and attention to detail

Ability to prioritize multiple projects at once, including solid project-management and problem-solving skills, while following up with executives in a timely manner

Ability to keep sensitive information confidential

Strong technical aptitude and excellent communication skills, both oral and written

Analytical ability to effectively understand and identify business needs, goals, and objectives

Ability to work in a team environment and demonstrate superior leadership, presentation, and planning ability, as well as verbal and written communication skills

Business acumen; translating business requirements into related solutions

Flexible and able to remain calm in times of stress while managing multiple priorities at one time

Active listener with excellent oral and written communication skills, as well as the ability to handle difficult conversations

Sound problem-solving technique with ability and persistence to generate options and select the best solution

Ability to build relationships based on trust to enable collaboration and cooperation amongst team members and internal/external stakeholders

Ability to manage multiple projects in a fast-paced environment

Team player mentality and willingness to share knowledge with others