Diamond & Associates · 12 hours ago
Administrative and Marketing Coordinator
Philadelphia, PA
Full-time
Remote
Entry Level
2+ years exp
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Responsibilities
Daily time-tracking in the timekeeping system.
Lead general marketing efforts including working with outside vendors as applicable to maintain and keep current the company’s website and marketing materials.
Promote Diamond on social media, particularly LinkedIn.
Work to ensure that regular communications are drafted and disseminated, including but not limited to email blasts.
Coordinating Diamond panel submissions for conference.
Create and maintain databases on industry relevant information such as funding awards, general application and underwriting specific comments received from funders.
Set up and coordinate application round logistics with project teams, printers, tracking the list of applications.
Prep certain components of applications which don’t require particular subject area expertise.
Responsible for purchasing or coordinating purchasing/ordering of office supplies and equipment for team members.
Responsible for coordinating all team members’ meetings and company events.
Coordinate with external IT firm and research IT solutions around client management, cloud issues, AI, etc.
Develop and keep current, company operations and procedures, filing systems, style of correspondence.
Manage onboarding of new team members, introducing team members to company procedures and systems, as well as ensuring set up of the computer per company guidelines.
Carry out clerical duties such as responding to emails, preparing documents including office correspondence, memos, resumes, and presentations.
Draft engagement letters with prospective clients with oversight by President
Track executed letters. Save to system.
Communicate new engagement to finance team members.
Track retainer payment as needed, in coordination with finance team members.
Perform other administrative duties to support company personnel as needed.
Maintain O Drive and Resources drive.
Train new team members on O Drive and Resources drive.
Coordinate and schedule conference calls and meetings in support of company personnel.
Ensure all vendors, clients, and prospective clients are tracked appropriately in company database.
Coordinate all aspects of team members’ travel and enrollment in industry events including conferences.
Coordinate sponsorships.
Other responsibilities as assigned.
Qualification
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Required
2 years of related administrative and marketing experience
Excellent organizational skills
Self-starter
Collaborative, team oriented
Strong verbal and written communication skills
Excellent time management skills required; must be able to successfully manage multiple projects simultaneously
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Email marketing platform experience (MailChimp or similar platform)
High School diploma or equivalent required
Preferred
Associates degree in office administration, paralegal certificate or related field
Benefits
401k match
Health insurance
Generous vacation
Personal day policy
Company
Diamond & Associates
Diamond & Associates is a skilled, successful developer, provider of development advisory services, and property manager, focused upon the planning, packaging, financing, structuring, closing, construction, leasing and or sale of affordable, multifamily housing development projects.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Andi Sheaffer
CFO
Company data provided by crunchbase
