100 applicants

Company

Per Scholas · 2 days ago

Senior Director, Executive Operations

United States

Full-time

Remote

Senior Level, Lead/Staff, Director/Executive

$75K/yr - $80K/yr

7+ years exp

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IT Services and IT Consulting

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Responsibilities

Serve as the operational lead for National Leadership Team meetings, ensuring agendas are prepared, discussions are documented, and follow-ups are tracked to completion.

Capture and distribute meeting minutes with clarity and precision, highlighting decisions, actions, and owners.

Partner with the COO to foster team alignment, collaboration, and accountability.

Coordinate National Board meeting logistics, including scheduling, agenda development, and preparation of materials.

Document and distribute Board meeting minutes, ensuring clarity on key takeaways, decisions, and action items.

Proactively track and follow up on action items between meetings to ensure timely completion.

Lead the planning and execution of all-staff All Hands meetings, including agenda development, speaker coordination, talking points, and communication.

Ensure a seamless experience for attendees through effective coordination and communication.

Manage complex, cross-functional projects as assigned by the COO including initiatives that advance organizational priorities. Ensure all projects are well-structured, tracked, and executed efficiently.

Collaborate with leadership to drive change management initiatives, monitoring and communicating progress to ensure successful implementation.

Draft internal and external communications, presentations, and materials for the COO and senior leadership.

Ensure clarity, alignment, and consistency in tone and messaging across organizational communications.

Support engagement between the COO and internal and external stakeholders, ensuring alignment, clarity, and follow-through.

Conduct research, analyze data, and synthesize key insights to support informed decision-making by the COO and leadership team.

Anticipate challenges, identify solutions, and recommend actions to advance organizational priorities.

Identify and implement improvements to operational processes and team workflows to enhance efficiency and effectiveness.

Ensure that leadership team members are well-prepared for meetings, decisions, and external engagements.

Qualification

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Executive OperationsProject ManagementStakeholder EngagementData Analysis

Required

Strong operational and organizational skills with at least 7 years of relevant experience in roles such as project management, executive operations, or a junior chief of staff position.

Exceptional written and verbal communication skills, including the ability to create visually engaging and impactful presentations.

Proven ability to synthesize large volumes of information into clear and concise key takeaways, decisions, and action steps.

Demonstrated experience in managing complex, cross-functional projects and initiatives.

Highly collaborative, with excellent interpersonal and listening skills to build trusted relationships across diverse stakeholders.

Close attention to detail and a commitment to delivering high-quality work.

Experience managing competing priorities in a fast-paced, dynamic environment.