Esphera Concepts LLC. · 6 hours ago
Executive Assistant (Executive Administrative) with Security Clearance
Washington, DC
Full-time
Remote
Senior Level, Lead/Staff
10+ years exp
Maximize your interview chancesGovernment Administration
No H1B
Security Clearance Required
Insider Connection @Esphera Concepts LLC.
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Responsibilities
Maintaining attention to detail in a multi-project work environment, with potential frequent interruptions, with competing needs requiring clear understanding of prioritization.
Ability to exercise mature judgment and make independent decisions in accordance with established policies, rules and procedures.
Ability to work in a team environment and interacting with a range of federal and contractor staff, communicating effectively, verbally, and in writing.
Experience with a broad range of executive/management assistant responsibilities including the ability to manage executive schedules, multiple meetings, and work in classified and unclassified environments.
Managing a wide range of management and administrative duties (travel, calendars, correspondence, organization charts, telephone lists) in support of the Office.
Using advanced computer skills including information management, using and managing data, setting up and troubleshooting electronic processes to streamline procedures.
Developing and managing the NA-122.1 Office master schedule of meetings and actions.
Clear capabilities in managing external communications, training, office management, and information archival.
Reviewing timesheets for completeness and compliance in a federal timekeeping system.
Using a federal travel system to manage and track travel expenses.
Coordinating with logistics staff to support Office facilities requirements (e.g., equipment) and office space.
Setting up offices and support for onboarding new personnel.
Processing classified Visit Requests.
Arranging classified/unclassified conferences (video or telephone conference calls) and meetings.
Administering security procedures for access to controlled areas.
Overseeing classified and unclassified document management.
Experience with administering security processes that ensure security and integrity of classified systems, hardware and data.
Managing physical security of classified safe and administering security procedures for access to controlled areas.
Protect integrity, authenticity, and confidentiality of records in accordance with established procedures.
Assisting NA-122.1 Federal staff with briefings, uploading materials and slides for meetings.
Working with NA-122.1 Federal and contractor staff to track and monitor deliverables and actions.
Managing classified and unclassified documents within SharePoint; ensuring classified and unclassified document management is in accordance with regulations.
Facilitating leadership/senior management correspondence and communication including preparing briefings, memos, and correspondence with minimal oversight, as well as accurately compose and prepare effective correspondence and reports.
Maintaining awareness of and competence in NNSA-HQ/FORS initiatives for communication and information sharing.
Qualification
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Required
Active DoD TS and/or DOE Q clearances required.
Minimum of 10-15 years of related experience required.
Excellent written and verbal communication skills, with demonstrated experience developing briefings for senior and executive management.
Advanced proficiency in the Microsoft Office suite (MS Word, MS PowerPoint, Outlook, and MS Excel) with particular emphasis on word processing, presentation, and spreadsheet applications required and proficiency may be tested.
High level proficiency in federal travel system (e.g., Concur), federal timekeeping system, SharePoint and Adobe Acrobat Pro.
Experience with administering security processes that ensured security and integrity of classified systems, hardware and data in accordance with established procedures.
Experience maintaining physical security of classified safe, including all content, from creation through destruction in accordance with and in compliance with applicable regulations.
Detail oriented, professional demeanor with strong organizations and proven interpersonal skills.
Ability to exercise mature judgment and make independent decisions in accordance with established policies, rules and procedures.
Ability to work in a team environment and interacting with a range of federal and contractor staff, communicating effectively, verbally, and in writing.
Experience with a broad range of executive/management assistant responsibilities including the ability to manage executive schedules, multiple meetings, and work in classified and unclassified environments.
Managing a wide range of management and administrative duties (travel, calendars, correspondence, organization charts, telephone lists) in support of the Office.
Using advanced computer skills including information management, using and managing data, setting up and troubleshooting electronic processes to streamline procedures.
Developing and managing the NA-122.1 Office master schedule of meetings and actions.
Clear capabilities in managing external communications, training, office management, and information archival.
Reviewing timesheets for completeness and compliance in a federal timekeeping system.
Using a federal travel system to manage and track travel expenses.
Coordinating with logistics staff to support Office facilities requirements (e.g., equipment) and office space.
Setting up offices and support for onboarding new personnel.
Processing classified Visit Requests.
Arranging classified/unclassified conferences (video or telephone conference calls) and meetings.
Administering security procedures for access to controlled areas.
Overseeing classified and unclassified document management.
Protect integrity, authenticity, and confidentiality of records in accordance with established procedures.
Assisting NA-122.1 Federal staff with briefings, uploading materials and slides for meetings.
Working with NA-122.1 Federal and contractor staff to track and monitor deliverables and actions.
Managing classified and unclassified documents within SharePoint; ensuring classified and unclassified document management is in accordance with regulations.
Facilitating leadership/senior management correspondence and communication including preparing briefings, memos, and correspondence with minimal oversight, as well as accurately compose and prepare effective correspondence and reports.
Maintaining awareness of and competence in NNSA-HQ/FORS initiatives for communication and information sharing.
Preferred
Minimum Bachelor’s degree in a related field desired.
Minimum of 8-10 years of experience working in classified and unclassified environments desired.
Nuclear weapons program experience highly desired, however, not an absolute requirement.
Interagency experience highly desired.
Company
Esphera Concepts LLC.
Esphera Concepts is your source for Technical and Management Support Services.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase
