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Company

Palo Alto Veterans Institute for Research · 5 hours ago

ADM2501.25 - Post-Award Contract & Grant Analyst II

United States

Full-time, Contract

Remote

Entry, Mid Level

2+ years exp

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Responsibilities

Perform timely, compliant, post-award administration for more complex and more diverse PI portfolio:

Review monthly PI statements;

Create budget entries in Solomon as needed;

Monitor spending on an ongoing and regular basis;

Prepare projections and forecasts, identifying any areas needing update;

Review and approve requisitions/purchase orders and personnel requests assuring availability of funds and appropriateness expenditures in accordance with sponsor, PAVIR and VA policies and regulations;

Monitor effort certification for accuracy and timeliness;

Prepare timely submission of scientific and financial progress reports to sponsors for manager review and submission;

Review files for post award after hand-off from pre-award;

Interpret sponsor requirements and incorporate with understanding of VA and PAVIR policies;

Review, understand and be able to communicate the need for sponsor's prior approval processes

Implement internal compliance requirements, including VA compliance;

Perform timely account maintenance duties including budget and or other data entries, file maintenance, and account closeout.

Communicate with internal and external parties :

Communicate status updates and workflow needs intra- and inter-departmentally;

Communicate with PIs monthly or more frequently as needed to review PI portfolio including:

Monthly expenses;

Projections;

Effort;

Reporting requirements;

Liaise between PI and sponsor or subrecipients to obtain needed approvals;

Issue, monitor, and amend sub-agreements and personnel agreements;

Assist with other tasks as assigned.

Participate in department activities and process improvement activities as appropriate;

Contribute and help maintain Standard Operating Procedures for department and position;

Maintain internal processes, including accurate qualitative and financial data input and data maintenance;

Work on special projects as assigned.

Qualification

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Research AdministrationGrants ManagementFederal Awards NIHFederal Awards DoDFinancial ReportingOMB CircularsFAR ClausesNIH Grants Policy StatementSpreadsheet SoftwareCRA Certification

Required

A./B.S. degree or equivalent experience

2-5 years of experience in research administration/grants management in an academic, academic medical center or research office setting involving interactions with individuals at all levels

Experience providing high level of customer service

2-4 years directly related post-award departmental of central research administration/grants management experience

Experience with complex federal awards such as NIH and DoD

Experience working in a professional research environment while demonstrating professional behavior

Working knowledge of Research Administration/Grants Management

Knowledge of sponsored research-related compliance and guidance regulations including OMB Circulars (UG), FAR Clauses and the NIH Grants Policy Statement

Knowledge of progress, technical and financial reports

Knowledge of account set up and closeouts

Demonstrated ability to create, review, analyze and interpret less complex financial reports and data

Demonstrated ability to utilize spreadsheet and database software for financial analysis, fiscal management, and financial reports

Demonstrated ability to utilize financial spreadsheet functions including formulas, pivot tables, and VLOOKUP or willingness to learn

Demonstrated ability to follow written and verbal instructions

Demonstrated ability to manage multiple priorities and know when to ask for help when prioritizing in a fast-paced, deadline-driven environment

Demonstrated ability to effectively balance customer service with regulatory compliance

Demonstrated ability to communicate and work effectively and collegially in a team environment

Demonstrated ability to communicate effectively in writing and verbally

Demonstrated ability to work with both detailed and broad guidance, seeking out answers using available resources

Demonstrated ability to analyze less complex and/or ambiguous situations, and identify workable solutions and their potential outcomes with guidance of Manager

Demonstrated ability to be proactive and flexible and demonstrate good judgment and decision-making skills

Strong organizational and interpersonal skills

Demonstrated commitment to excellence in customer service and performance

Preferred

CRA certification desired

3-6 years of experience in research administration/grants management in an academic, academic medical center or research office setting

Experience with more complex federal awards such as NIH and DoD

Comprehensive knowledge of federal and non-federal Research Administration/Grants Management in a Postaward setting

Working knowledge of sponsored research-related compliance and guidance regulations including OMB Circulars (UG), FAR Clauses, and NIH Grants Policy Statement

Working knowledge of Federal Reports including FSRs, RPPRs, and Other Support

Working knowledge of account set up and closeouts

Demonstrated knowledge of federal and non-federal research administration/grants management

Demonstrated ability to create, review, analyze and interpret complex financial reports and data

Demonstrated ability to utilize financial spreadsheet functions including formulas, pivot tables, and vlookup

Demonstrated ability to manage multiple priorities and prioritize competing priorities in a fast-paced, deadline-driven environment

Demonstrated ability to effectively balance customer service with regulatory compliance and ensure PAVIR remains compliant with all terms and conditions of awards

Demonstrated ability to communicate effectively and efficiently in writing and verbally

Demonstrated ability to work with both detailed and broad guidance, seeking out answers using available resources and synthesize/ communicate information to team and customers

Demonstrated ability to analyze complex and/or ambiguous situations, identify workable solutions and the potential outcomes, and implement the final solution.