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Company

TeamHealth · 5 hours ago

Executive Assistant

Knoxville, TN

Full-time

Remote

Mid Level

3+ years exp

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Responsibilities

Provides administrative support/assistance to Group, Senior, & Executive leadership as assigned, including, but not limited to, the following:

Performs word processing and transcription support, including letters, memos, and other correspondence, by preparing, drafting, writing, and editing related documents.

Serves as a contact point, including answering and receiving phone calls, sorting and directing incoming/outgoing correspondence, and interacting and communicating with other departments, business units, managers, officers, physicians, Medical Directors, and representatives from client hospitals.

Performs office and file management functions by coordinating and handling information.

Coordinates travel arrangements and accommodations with TH Corp Travel Office.

Assists with maintaining the calendar and coordinating appointments, meetings, and conference calls.

Manages expense reports and timesheets.

Coordinates, arranges, and performs special projects or services as directed.

Coordinates set-up of meeting rooms and catering needs as directed.

Provides telephone receptionist duties on a regularly scheduled basis.

Provide administrative support/assistance to Medical Directors at client hospitals as needed.

Serves as the administrative liaison to the Regional office, assisting with regional projects as needed.

Organizes and coordinates various company events, such as Employee Appreciation Day, holiday luncheons, Group town halls, etc. Orders holiday/special occasion gifts and posts monthly birthdays.

Update, maintain, and distribute the Region telephone directory.

Other duties as assigned.

Participates as a professional, responsible, cooperative administrative team member.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Confidential information handlingWord processingExcelPowerPoint

Required

Three (3) to five (5) years of related administrative experience, preferably in an executive management capacity

Strong computer skills with intermediate skill level in Word, Excel, and PowerPoint (word processing, spreadsheet, tables, graphs), e-mail and Internet research

Excellent interpersonal skills; professional demeanor with ability to interact with executive management

Ability to handle multiple tasks and deadlines

Ability to handle confidential information

Ability to adapt to change

Good problem-solving/decision-making skills

Ability to work proactively

Ability to provide acknowledgment and follow up on tasks accordingly

Excellent communication skills (verbal and written, with emphasis on grammatical skills)

Excellent organizational and time management skills

Ability to support multiple persons with minimal direction/supervision

Ability to work in a team-oriented environment