SaaS Academy · 8 hours ago
Administrative Assistant LATAM
United States
Full-time
Remote
Entry Level
$2,000/mo - $2,000/mo
2+ years exp
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Responsibilities
Be the organizational backbone of our Events Team, ensuring production schedules are on track and SOPs are up to date.
Maintain clear and efficient project tracking to ensure 100% readiness for meetings and presentations. Auditing SOPs quarterly is key to keeping everything in order.
Act as the main point of contact between internal teams, external partners, and vendors.
Ensure timely follow-ups within 24 hours, clear communication, and a 90% response rate to post-event feedback forms.
Coordinate seamlessly across time zones, balancing work flexibility with event deadlines.
Manage key event logistics such as vendor coordination, rooming lists, and swag management.
Ensure zero rooming errors, on-time print deadlines, and weekly budget tracker reviews to keep everything running smoothly.
Oversee the swag process from start to finish, ensuring 95% accuracy in kit deliveries and meeting deadlines for shipping.
Support the Events Team by completing basic design tasks using Canva, aligning with brand standards, and delivering materials on time with minimal revisions.
Qualification
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Required
At least 2 years of experience in an administrative role, ideally within a fast-paced environment.
Strong proficiency in Google Suite, especially spreadsheets for tracking events and budgets.
Excellent written communication skills in English, with the ability to collaborate across global teams.
Quick to learn new tools, systems, and workflows.
Demonstrated experience in customer-facing roles, with a high degree of independence.
Ability to prioritize tasks, multitask effectively, and work under pressure.
C1 or C2 proficiency in English, allowing for effective communication in a global work environment.
Comfortable working from home with your own equipment and a reliable internet connection.
Preferred
Familiarity with virtual event platforms and experience managing events remotely.
Event planning or coordination experience is a plus.
Knowledge of budget tracking for event logistics and financial oversight.
Experience within the hospitality industry
Benefits
Work remotely from home.
Collaborate with a global team of professionals.
Opportunity to gain valuable experience in event management in the fast-growing SaaS space.
Join a dynamic, remote-first culture that values your contributions and supports your growth.
Company
SaaS Academy
Saas Academy is an education company that provides growth accelerator, boardroom, and SaaS academy programs.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Dan Martell
Founder & CEO
Johnny Page
Chief Executive Officer and Partner
Recent News
Company data provided by crunchbase
