Vista Caballo · 5 hours ago

Executive Assistant

United States

Contract

Remote

Senior Level

$25/hr - $25/hr

5+ years exp

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Responsibilities

Calendar Management: You proactively manage Lisa’s calendar while remaining cognizant of multiple concurrent projects. You continually prioritize activities by importance, deadlines, status, and dependencies.

Project Management: You know all the moving pieces to every situation, their respective statuses, potential blockers, and related solutions.

High-Touch Customer Service: You are available to respond to high-value clients quickly with professionalism and approachability while also providing 100% accurate data.

Database Management: You manage and understand the data, run reports, and own the system.

Contract Management and Coordination: Manage contracts with designers, developers, and consultants by handling onboarding paperwork, assigning tasks, and communicating expected deliverables

Troubleshooting Technology: You are adept at troubleshooting and can do so with anything from Google Workspace, Adobe, and Trello to our internal Experience platforms.

Familiarity and Advocacy for our products: You will be the go-to person for any questions arising from our team or our clients and the backup contact during times of high volume or team vacations.

Team Leader: You display patience, grace, and knowledge while training our team, improving processes, and working with our clients.

Provide educated and informed recommendations to our Founder: You are trusted to make informed recommendations and the occasional executive business decision. You are comfortable researching various solutions to a problem and presenting the best one.

Training: You pride yourself on being an expert in your field and predict the resources needed to educate the team so that it can remain efficient and effective.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Calendar ManagementHigh-Touch Customer ServiceDatabase ManagementTechnology TroubleshootingProject ManagementMACPC proficiencyKeynoteDubsadoTrelloAdobeConfluenceGoogle WorkspaceZoomHubspotMicrosoft OfficeFluency in English

Required

5+ years of remote executive assistant experience

Proficiency with MAC and PC, Keynote, Dubsado, Trello, Adobe, Confluence, Google Workspace, Zoom, Hubspot and Microsoft Office products

Excellent interpersonal skills and professional-level fluency in English

Motivated, proactive, self-starter with high-level critical thinking, attention to detail, time-management, organizational, communication, and reasoning skills

Great at team-building and collaboration

Must be available between 9am-6pm Mountain Time, Monday through Friday, and Sundays, as needed

You have your own office, computer, and a reliable internet connection

You are not looking for a full-time position; you are not a W2 employee; you are a seasoned 1099 contractor looking to build your business by working with ours; you are looking to be a long-term team member