Be an early applicantLess than 25 applicants

Company

Swooped · 10 hours ago

Business Operations Coordinator

United States

Full-time

Remote

Mid Level

$45K/yr - $67K/yr

3+ years exp

Maximize your interview chances

Artificial Intelligence (AI)Human Resources

Insider Connection @Swooped

Discover valuable connections within the company who might provide insights and potential referrals.
Get 3x more responses when you reach out via email instead of LinkedIn.

Responsibilities

Develop and maintain budget tracking spreadsheets.

Provide internal support for ad hoc budget updates/reports.

Obtain, track, and process invoices from subcontractors, submitting them for payment, and tracking subcontractor budgets relative to funding.

Support procurement and vendor management activities, including requests for proposals and contractor selections, invoicing/billing, tracking budgets, development of scopes of work and contract modifications, and maintaining contract documents/files.

Perform financial analysis and program status reporting tasks.

Develop reports and processes for conducting reporting and analysis.

Provide support for additional financial, operational, and program status reporting tasks and projects as needed.

Write and maintain procedural documentation.

Assist in other functions of the business operations team, which may involve organizing meetings and files, or supporting client invoice development as needed.

Occasionally provide operational support for broader team members, ranging from reporting and spreadsheet analysis to general administrative support requests.

Carry out other duties as assigned.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Business OperationsBudgetingMicrosoft ExcelProcurementVendor ManagementFinancial AnalysisSpreadsheet DevelopmentProcess ImprovementAdobe AcrobatOracle Accounting System

Required

Must be located in or willing to relocate to the Greater California metropolitan area.

3+ years of experience in contracting, accounting, or other business operations functions.

Self-motivated and highly organized, with the ability to prioritize tasks and manage multiple responsibilities effectively.

Process-oriented with a focus on streamlining workflows and improving efficiency.

Results-driven and capable of collaborating across all levels of an organization to fulfill commitments and meet objectives.

Independent worker capable of taking ownership of assigned tasks, proposing solutions, and suggesting improvements to existing processes related to reporting, tracking, and analysis.

Effective under pressure, able to meet deadlines while adapting to shifting priorities and evolving business needs.

Proficient in Microsoft Office, especially Microsoft Excel, with the ability to create pivot tables, write formulas, and develop well-formatted charts and tables.

Experience in developing spreadsheets and systems for tracking and/or analyzing financial performance or other operational activities.

Familiarity with Adobe Acrobat.

A strong desire to continue improving skills, including the ability to quickly learn and enhance software competencies.

Good communication skills, both written and verbal.

Interest in sustainability and a passion for making a meaningful environmental impact.

Preferred

B.A. degree in business, accounting, finance, or related field preferred; relevant experience may substitute for a degree.

Experience writing procedural documentation or other types of written documentation.

Experience supporting procurement and vendor management activities such as invoicing/billing, tracking budgets, and maintaining contract documents/files.

Experience working with Oracle Accounting System.