75 applicants

Company

Lionbridge · 4 hours ago

Administrative Assistant

United States

Full-time

Remote

Senior Level

$70K/yr - $80K/yr

6+ years exp

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Artificial Intelligence (AI)Crowdsourcing

H1B Sponsor Likely

Hiring Manager

Thomas Frecker

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Responsibilities

Manage Calendars: Oversee and prioritize the schedules of three Senior Directors, ensuring optimal time management and efficient coordination of meetings and events.

Organize Meetings: Plan and execute meetings, including setting agendas, managing logistics, and preparing briefing documents or post-meeting action items.

Coordinate Travel: Arrange complex travel plans and itineraries while ensuring alignment with scheduled commitments and budget guidelines.

Oversee Special Projects: Conduct research, analyze data, and provide actionable insights to support decision-making for strategic initiatives.

Prepare Reports: Compile and format data into clear, concise reports or presentations for team updates and decision-making.

Facilitate Communication: Act as the primary point of contact for the Senior Directors, ensuring clear and timely communication across internal and external stakeholders.

Maintain Confidentiality: Handle sensitive information with professionalism and discretion at all times.

Foster Collaboration: Work closely with other administrative staff to ensure seamless coordination across teams and departments.

Track Deadlines: Monitor and follow up on deliverables, ensuring nothing slips through the cracks.

Support Team Engagement: Attend monthly staff meetings and contribute to fostering a positive and productive team environment.

Innovate Processes: Identify opportunities for improving administrative workflows and implement solutions to enhance efficiency.

Use Technology Effectively: Leverage tools such as Outlook, Word, Excel, PowerPoint, and WebEx to support day-to-day operations.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Calendar ManagementTravel CoordinationMicrosoft Office SuiteVirtual Meeting Platforms

Required

A minimum of 6+ years in an administrative role, with at least two years supporting Director-level or higher leadership.

Advanced skills in Microsoft Office Suite, desktop calendar management systems, and virtual meeting platforms.

Exceptional verbal and written communication abilities, comfortable interacting with executives and cross-functional teams.

A meticulous eye for detail and the ability to manage multiple priorities with accuracy.

Proven experience handling sensitive and confidential information with integrity.

A proactive approach to identifying challenges and implementing effective solutions.

Comfortable working in a fast-paced environment, prioritizing tasks as business needs evolve.

A team-oriented mindset with the ability to build strong working relationships across levels and departments.

Preferred

Experience in the Tech, SaaS, or similar fast-paced industries

Benefits

Health Coverage for you and your family with multiple plan options: Health, Vision, Dental; as well as HSA and FSA eligible programs

Generous Paid-Time-Off and 10 Company Paid Holidays, as well as Floating Holidays, Paid Volunteer Days, and an additional Paid Day Off for your Birthday!

401k with company match

Free access to Lionbridge’s Employee Wellness Platform and Employee Assistance Program to support both physical and mental health.

Earn extra money in your HSA for completing Wellness Incentive goals through employer contributions.

Career guidance with learning and development opportunities along the way, backed by Lionbridge’s Internal Mobility and Referral Bonus programs.

Company

Lionbridge

Glassdoor

3.5

Lionbridge is a localization and AI training data company with offices in 26 countries.

Founded in 1996

Waltham, Massachusetts, USA

5,001-10,000 employees

http://www.lionbridge.com/

H1B Sponsorship

Lionbridge has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2023 (1)

2022 (1)

2021 (6)

2020 (6)