City of Hope · 6 hours ago

Senior Executive Assistant - Remote

United States

Full-time

Remote

Senior Level

5+ years exp

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Comp. & Benefits

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Responsibilities

Use discretionary initiative and judgment in handling sensitive & confidential details, establishing priorities and resolving problems relating to day to day operations & administrative details.

Serve as a liaison between executives, managers & visitors as required. Researches and fulfills information requests from internal & external business contacts.

Resolve routine and complex inquiries and problems requiring in-depth knowledge of organizational, divisional and departmental policies, procedures & projects in progress.

Use judgment in handling telephone calls & appointment requests for executive; routes to others as appropriate.

Schedule & maintain calendar of appointments, meetings & travel itineraries. Coordinates related arrangements.

Assist executive in maintaining & keeping scheduled appointments, meetings, etc.

Independently prepares & distributes minutes of meetings. Initiates follow-up on items discussed in meetings.

Open, read and prioritize incoming mail. Gathers background information for executive to reply to issues posed in correspondence and other queries. Routes & answers all correspondence not requiring executive’s attention.

Initiate routine and some non-routine correspondence & memoranda. Drafts correspondence for executive’s final approval.

Compile, computes, summarizes & analyzes data for special reports.

Plan, organize and prioritize special projects.

Take and transcribe dictation of a complex and confidential nature.

Have regular exposure to highly confidential information & files.

Utilize assistance of one or more lower level secretarial or clerical employees on a reporting or project basis.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Executive administrative supportConfidential information handlingCalendar managementOffice software proficiencyData analysisDictation transcription