America First Credit Union · 9 hours ago
Compliance Coordinator
United States
Full-time
Remote
Mid Level
4+ years exp
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Responsibilities
Maintaining the Related Items Network for GRC Records
Manage GRC Record Linkages: Ensure accurate connections between documents, issues, processes, controls, and risks within the GRC system.
User Access and Role Management: Assign and manage user roles and permissions, ensuring compliance with access control policies and conducting regular audits.
Track and Link Compliance Issues: Ensure issues are properly linked to related processes, controls, and users for accountability and visibility.
GRC System Configuration and Updates: Assist with configuring, updating, and enhancing the GRC system to align with organizational policies and improve functionality.
Data Integrity and Consistency: Regularly monitor and maintain the integrity of records, ensuring all links and data are up-to-date.
Training and Reporting: Provide user training on the GRC system and generate reports on system activity, user engagement, and compliance status.
Policy, Procedure, Forms, and Member Notice Maintenance
Assist in the development, review, and updating of policies, procedures, forms, and member notices to ensure they meet regulatory standards.
Manage a risk-based system to prioritize the maintenance and review of these documents.
Ensure that all policies, procedures, forms, and member notices are reviewed and updated regularly, adhering to a defined schedule.
Draft clear and concise compliance-related documents and communications for internal and external audiences.
Assist with writing new policies, procedures, forms, and member notices for evolving regulatory changes.
Assists with examining credit union policies, procedures and practices to ensure professionalism and continuity with all other procedure categories managed by other departments.
Review and edit organizational documents for professionalism and continuity prior to posting. Adjusts copy as necessary and proofreads for grammar and spelling.
Member Agreements Management
Create and maintain an organized system for storing all member contracts and compliance-related documents, both in physical and digital formats.
Ensure documents are easily accessible to authorized personnel while protecting sensitive information.
Assist in the review of contracts for compliance with internal policies and regulatory requirements.
Track contract deadlines, renewals, and key milestones, ensuring timely updates and follow-ups.
Implement and maintain document control procedures to ensure that the most current versions of contracts and other compliance documents are in use.
Maintain a history of revisions and ensure version control.
Work closely with legal and compliance teams to ensure all contracts and documents are aligned with the institution’s policies.
Coordinate with relevant stakeholders to facilitate contract negotiations and approvals.
Ensure adherence to document retention policies, including the proper archiving of documents and timely destruction of outdated or irrelevant materials in compliance with regulations.
Prepare and provide documentation for internal and external audits as required.
Ensure all documents meet regulatory requirements and are readily available for inspection by auditors and regulators.
Maintain and update standardized templates and forms used in contracts and other legal documentation to ensure compliance with regulatory changes.
Second Line Monitoring
Maintain an annual monitoring and maintenance schedule
Conduct monthly, quarterly, and annual second-line monitoring compliance related activities.
Prepare reports summarizing the findings and recommendations from the monitoring activities.
Assist in the implementation of corrective actions based on monitoring results.
Recommends appropriate solutions or alternatives for identified compliance risks.
Coordinate and execute comprehensive compliance reviews across multiple business units, ensuring alignment with regulatory requirements and organizational policies while facilitating cross-functional collaboration.
Plan and manage detailed compliance reviews within individual business units, identifying risks and ensuring adherence to internal standards, while providing actionable recommendations for improvement.
Research and Consultation
Assist with basic compliance-related research to support the Compliance Officers, Supervisors and VP of Compliance and Legal.
Stay informed on trends, legal requirements, and developments in compliance and regulatory fields.
Regulatory Information Management
Maintain an organized archive of critical regulatory information, including previous attorney opinions and regulatory updates.
Ensure easy access to archived information for reference and audit purposes.
Assist in Training Program Development
Collaborate with the Compliance Officer to identify training needs based on regulatory requirements and internal policies.
Assists Compliance Officer with monitoring and ensuring all required regulatory training is completed as scheduled and that training content is comprehensive.
Help design training materials, including presentations, manuals, and e-learning modules
Track completion of mandatory compliance related trainings.
Maintain up-to-date records of employee certifications and completed compliance courses.
Act as a resource for compliance team members, addressing questions and offering guidance related to training content.
Risk-Based Management System
Manage a risk-based ranking system for the ongoing review and maintenance of policies, procedures, forms, and member notices.
Ensure that higher-risk items are reviewed and updated more frequently to mitigate potential compliance risks.
Assume responsibility for professional development.
Obtain and maintain knowledge of credit union policies and procedures relating to consumer lending.
Stay informed regarding any changes in Federal, State and Local Laws affecting the management, operations, and products and services of the credit union.
Obtain necessary continued education including attending webinars, trainings, and conferences.
Stay informed of trending compliance risk and focus through blogs, articles, and risk alerts.
Assumes responsibility for related duties as required or assigned.
Provide assistance, support, and consultation to management.
Assist Department and Branch personnel as needed.
Keep management informed of area activities and of any significant issues.
Conduct and attend meetings as required.
Stay informed of trends, legal requirements and development in compliance and regulatory related fields.
Qualification
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Required
Associates degree or completion of a specialized course of study
Obtain and maintain a professional Compliance Officer Certification within the first 12-months of hire date.
Four years of experience with compliance or risk management monitoring, audits, and examinations by regulatory bodies.
Familiarity with data analysis and reporting tools, such as Excel, Tableau, to analyze compliance data and trends.
Proficiency in compliance management software and tools, such as GRC (Governance, Risk, and Compliance) platforms.
Knowledge of risk assessment methodologies and compliance monitoring techniques.
Familiarity with the structure and organization of a large credit union, including its operations, products, and services.
Company
America First Credit Union
America First Credit Union was founded in 1939
1,001-5,000 employees
H1B Sponsorship
America First Credit Union has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2022 (3)
2021 (5)
2020 (2)
Funding
Current Stage
Late StageLeadership Team
Kris Distefano
SVP of Sales
Recent News
2024-11-26
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