Prompt Therapy Solutions Inc · 6 hours ago
People Operations Support Associate (B2B SaaS)
United States
Full-time
Remote
Entry Level
$80K/yr - $80K/yr
1+ years exp
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Responsibilities
Manage the VP’s calendar occasionally, schedule meetings, and coordinate with internal and external stakeholders.
Prepare agendas, take detailed notes during meetings, and track follow-ups to ensure timely execution of action items.
Assist with drafting emails, presentations, and reports to support the VP’s strategic initiatives.
Organize and maintain confidential documents and files, ensuring they are readily accessible when needed.
Monitor and organize the People Operations inbox, responding to routine inquiries or escalating as needed.
Prepare and distribute company-wide communications on behalf of the People Ops team.
Maintain and update organizational charts, contact lists, and other key resources for the team.
Coordinate with external vendors and partners to ensure timely delivery of services related to HR or People Ops functions.
Serve as the primary administrator for some of the People software tools.
Ensure data integrity by entering, auditing, and maintaining employee records across all systems.
Train managers and employees on how to use People software effectively and troubleshoot system-related issues.
Generate regular and ad-hoc reports from software tools to support data-driven decision-making for the VP and other leaders.
Collaborate with IT and vendors to resolve technical issues or implement new features in People software.
Identify opportunities to optimize system workflows and recommend improvements.
Schedule interviews and manage hiring-related communications on behalf of the People Ops team.
Collaborate with the People Ops team to support new hire onboarding processes.
Support employee engagement initiatives by assisting with logistics and communications.
Generate reports on headcount, turnover, and other people metrics to support the VP’s presentations to leadership.
Maintain HR system integrity and ensure all employee data is accurate and up to date.
Qualification
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Required
Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent work experience.
1-3 years of experience in an HR, People Operations, or administrative role, preferably in a high-growth or SaaS environment.
Familiarity with software tools and systems with a willingness to learn and adapt to new platforms as needed.
Exceptional organizational skills with the ability to manage multiple tasks, prioritize effectively, and meet deadlines.
Comfortable learning and managing People software systems and tools, with strong Excel or Google Sheets skills for reporting and analysis.
Excellent written and verbal communication skills, with the ability to interact professionally and discreetly with employees at all levels.
A proactive, resourceful mindset with the ability to troubleshoot and resolve issues independently.
Strong commitment to handling sensitive information with discretion and integrity.
Thrives in a fast-paced, dynamic environment and is open to taking on new challenges and responsibilities.
A team player who works effectively across departments and with external vendors.
Benefits
Competitive salaries
Remote/hybrid environment
Potential equity compensation for outstanding performance
Flexible PTO
Company-wide sponsored lunches
Company paid disability and life insurance benefits
Company paid family and medical leave
Medical, dental, and vision insurance benefits
Discounted pet insurance
FSA/DCA and commuter benefits
401k
Company
Prompt Therapy Solutions Inc
Prompt EMR provides an EMR and practice management software for physical therapy.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Adam Baliatico
Co-Founder & COO
Mike Dwyer
Co-Founder & Director of Sales
Recent News
Company data provided by crunchbase
