Community Change · 7 hours ago
Executive Coordinator, Executive Office (Remote-Washington, DC)
Washington, DC
Full-time
Remote
Mid, Senior Level
$75K/yr - $85K/yr
5+ years exp
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Responsibilities
Manages the Co-President’s calendar, ensuring a clear purpose and strategic use of the Co-President’s time. This includes driving the scheduling of appointments and meetings to support all areas of the Co-President’s work.
Compiles requests for meetings for the Co-President's review and decision-making, and provides updates to stakeholders in a timely manner.
Serve as the primary point of contact for internal and external contacts on behalf of the Co-President.
Supports the Co-President’s preparation for meetings, including organizing materials, capturing notes, and driving timely follow-up.
Books Co-President’s travel for out-of-town events and meetings.
Completes various financial tasks for the Co-President, including processing reimbursements, completing timesheets, and reconciling the Co-President’s organizational credit card.
Works with the Co-President and Director of Executive Projects to review scheduling and administrative processes, adjusting practices as needed to better serve the needs of the Co-President and the organization.
Provides scheduling and administrative coverage for the other Community Change/Action Co-President when their Executive Coordinator is out of office.
Schedules and manages logistics for occasional Community Change/Action meetings, conferences, workshops and presentations, including compiling and organizing background materials, preparing agendas and minutes, coordinating travel and other logistics, securing and managing vendors and vendor contracts, developing and tracking budgets, and driving follow-up activities, in close coordination with relevant staff and partners.
Coordinates other projects under the supervision of the Director of Executive Projects.
Drafts and formats emails and letters professionally for general or routine correspondence with both internal and external audiences, under the supervision of the Director of Executive Projects.
Prepares travel or meeting-related documents, itineraries, etc.
Works with colleagues to execute logistics for 2-3 Community Change/Action board meetings per year.
Serves as a board liaison on high-level administrative and logistical matters.
Schedules and supports Community Change/Action Board committees and working groups as needed. This may include preparation of agenda and meeting minutes and other duties as assigned.
Creates and disseminates board notes and minutes as requested, ensuring follow-up items are handled and/or communicated to the appropriate parties.
Qualification
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Required
Minimum of five to seven years of experience managing calendars for senior-level executives.
Minimum of three years of experience in a fast-paced non-profit environment.
Sound judgment, flexibility and patience, with the ability to exercise discretion in dealing with highly confidential and sensitive matters, both internally and externally.
Experience working with a board of directors and planning/executing board meetings.
Familiarity with 501 (c)(3), 501 (c)(4), and electoral campaigns.
Fast learner who takes initiative and can drive projects to completion.
Excellent meeting, event planning and logistics coordination.
Strong project management skills - highly organized, impeccable time management skills, detail oriented, ability to consistently meet deadlines, and move and follow up on action items.
Ability to prioritize tasks and produce a clean work product under tight deadlines and the pressure of a fast-paced work environment.
Familiarity with the broad social justice organizing and advocacy landscape, as well as national politics.
Strong written and verbal communication skills.
Computer literacy required, including MS Office Suite and G-Suite skills.
Excellent interpersonal communication skills, diplomacy, and discretion.
Team player with the capacity to be resourceful and flexible.
Commitment to advancing economic, racial, and gender justice.
Knowledge of remote-first organizational culture and systems.
Comfortable using our remote work tools including Google Workspace, Microsoft Outlook, and Slack.
Benefits
4 weeks of annual paid vacation
Additional paid holiday leave between December 24 and January 1
Summer break the week of July 4th
8% employer contribution to retirement account after six months of employment
3% employer contribution for the first 6 months
A choice of generous health insurance plans
Company
Community Change
Community Change, and its sister organization Community Change Action, work to build the power and capacity of low-income people, especially low-income people of color, to change the policies and institutions that impact their lives.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Johanna Sharrard
Executive Coordinator to COO/CFO
Ryan S. Young
Chief Operating and Financial Officer
Company data provided by crunchbase
