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Company

The Johns Hopkins University · 6 hours ago

Sr. Administrative Coordinator

Baltimore, MD

Full-time

Remote

Senior Level

$21.25/hr - $36.90/hr

5+ years exp

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EducationHigher Education

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Responsibilities

Serve as the primary administrative point of contact for the clusters, the BDP candidates, and the BDP faculty.

Serve as the central resource for BDP faculty members and clusters ensuring that both the home department and BDP office are aware of ongoing activities and initiatives.

Effectively manage faculty calendars, resolve scheduling conflicts, and anticipate upcoming events and deadlines.

Monitor shared email accounts; triaging and responding as appropriate in a timely manner.

Prepare, organize, and disseminate meeting materials, such as agendas and background information, and document meeting minutes and action items.

Maintain an electronic filing system on the shared drive of meeting agendas, itineraries, articles, presentations, and other related documents for each BDP and cluster on the shared drive in the appropriate location.

Coordinate domestic and international travel for the Clusters, BDP Candidates, and BDP Faculty, including booking accommodations and managing travel itineraries.

Organize meetings, including virtual, on-campus, and off-campus events; coordinate logistics, catering, and technical requirements.

Ensure smooth execution of meetings by managing schedules, sending reminders, and confirming all logistics in advance.

Support planning and coordination of BDP, cluster, and activities.

Proofread, edit, and summarize confidential and sensitive information with discretion.

Track and monitor expenditures, assist with budget management, and ensure that financial transactions comply with Johns Hopkins University policies.

Review and prepare expense reports and reimbursements, ensuring adherence to JHU finance policies.

Support the coordination of funding requests, onboarding processes, purchases, and budget allocation to appropriate accounts.

Manage and maintain program/BDP budget for projects, onboarding, purchases, reimbursements, etc., and properly allocate those to the appropriate funds.

Track and assist in budget and expense monitoring of all financial transactions. Verify accuracy, completeness, and compliance of charges.

Coordination with JHU IT to ensure that all materials, software, and equipment are available when needed.

Keep the staff in the BDP’s home department informed to ensure they are aware of the latest happenings with the BDP(s) linked to them.

Anticipate future needs of the cluster and leadership, demonstrate responsiveness, critical thinking, and sound judgment while thriving in a dynamic organizational environment.

Ability to work with flexibility on several tasks simultaneously while meeting various concurrent deadlines.

Assist with special projects.

Serve as a liaison with JHU IT to ensure that BDPs and clusters have the necessary technical tools and resources.

Assist with special projects.

Perform other duties as assigned.

Qualification

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