200+ applicants

Company

6sense · 14 hours ago

Executive Assistant

San Francisco, CA

Full-time

Remote

Mid, Senior Level

$107K/yr - $140K/yr

5+ years exp

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Artificial Intelligence (AI)B2B

Growth Opportunities

H1B Sponsor Likely

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Responsibilities

Calendar and Agenda Management: Manage and maintain the executive’s complex and fluid calendar and agenda for both internal and external meetings and calls, activities, special events, and travel, exercising discretion, anticipating obstacles, and quickly responding to business needs and competing demands.

Travel Management: Manage the executive’s travel itineraries (Domestic and international) and coordinate all aspects of travel for the executives including air travel, ground transportation, lodging, meals, meeting reservations, booking of activities as well as the completion of necessary travel documentation. Travel management requires responsiveness to heavy and changing demands.

Meeting Planning: Assist with preparations for internal and external meetings ensuring the Executives are well informed and prepared for meetings and engagements. This includes gathering agendas, capturing notes, preparing and distributing materials, Exec briefings, conference room preparations, catering, and more

Responsible for meeting attendance and follow up action coordination/tracking.

Email Management: knowledge of rules, archiving, folder management, responding to ghost notes on behalf of the executive

Personal Assistance: Manage the C-suite Executive’s personal calendar, scheduling appointments, events, personal travel and other commitments upon request

Exercise discretion and judgement in a range of C-suite level matters, especially involving business and financial sensitivities, while maintaining the highest levels of confidentiality with impeccable written and verbal communication, administrative and organizational skills.

Collaborate and coordinate multiple on-going conferences and offsite meetings/events for departmental staff

Provide extensive Office 365 calendar support requiring prioritization of multiple calendars across time zones with effective communication across various stakeholders throughout the company.

Represents executives to internal and external stakeholders regularly interacting to coordinate business needs.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Calendar managementMicrosoft Office SuiteTravel managementGoogle SuiteProject management

Required

Bachelor's degree or equivalent work experience

At least five years of administrative experience

Highly effective organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines.

Ability to project manage special projects and ad-hoc assignments independently with little direction needed.

Ability to maintain a realistic balance among multiple priorities, with experience working with senior executives.

Intermediate to advanced knowledge of Microsoft Office Suite (i.e., PowerPoint, Word, Excel, and shared collaborative tools such as SharePoint and/or OneDrive for Office 365) or equivalent platform (Google Suite/ Mac OS etc.)

Experience in booking travel through a travel management platform (Navan/Trip Actions or equivalent)

Excellent communication, interpersonal, and problem-solving skills.

Ability to multitask and work in a fast-paced, deadline-driven environment.

Professionalism and the ability to handle confidential documents with utmost discretion.

Comfort in learning new technologies as to become proficient in desktop systems/internal software necessary to successfully perform assigned tasks. May be asked to become departmental 'expert' and/or 'trainer' in specified software platforms.

Demonstrates understanding of company policies and procedures and their application/impact on company operations and success.

Ability to collaborate with others and thrive in a fast pace, growing environment

Benefits

Generous health insurance coverage

Life and disability insurance

A 401K employer matching program

Paid holidays

Self-care days

Paid time off (PTO)

Paid parental leave

Stock options

Company

6sense

Glassdoor

4.4

6sense is a platform designed to help B2B companies identify, engage, and convert potential buyers using advanced AI technology.

Founded in 2013

San Francisco, California, USA

1,001-5,000 employees

http://www.6sense.com

H1B Sponsorship

6sense has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2023 (4)

2022 (30)

2021 (20)

2020 (4)