Burnout to All Out · 2 days ago
Executive Assistant
United States
Full-time
Remote
Mid Level
3+ years exp
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Hiring Manager
Kristin Smith, M.A, CHRP
Insider Connection @Burnout to All Out
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Responsibilities
Calendar Management: Schedule appointments and meetings for the CEO
Ensure her full scope of projects are accounted for, anticipate needs, and make recommendations in order to accommodate and align to priorities
Execute calendar adjustments in a timely manner and with attention to detail to ensure all links are working and pertinent details are included Meeting / Travel Planning: Collaborate with other team members to schedule meetings and create agendas
Ensure that all meeting preparation has been completed prior to the meeting, and that adequate time is scheduled to prepare for meetings. This could include research, briefings, or other preparation activities.
Book travel arrangements, including flights, hotels and transportation
Email Management: Manage CEOs inbox and provide a high-level of responsiveness and problem-solving skills. As a part of putting our best foot forward, no one should go without a response for longer than 24 hours, which will require critical thinking, alignment to priorities, and the ability to make recommendations on responses, while following through to ensure we respond in a timely manner consistently
Meeting Notes and Action Items: Take clear, concise, and actionable notes during meetings. Clearly define action items, along with responsible parties and due dates, distributing to the proper team members.
Finance: Occasional finance support with custom carts/billing for clients where needed
Personal Assistance: Complete a variety of personal tasks for the CEO as needed, including, but not limited to, conducting research, personal or medical appointments, coordinating reservations, scheduling educational meetings and school events as needed
Coordination and leadership management of Live Events: Taking lead as point of contact with BOTAO for planning and execution of live events on behalf of the company
Project & Task Management: Coordinate and execute project management for the CEO to ensure that deliverables and goals are achieved
Monitor the progress of goals and special projects. Complete special projects, as assigned. This could also include Canva deck edits for presentations made by the CEO
Qualification
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Required
3 years experience assisting an executive or high level director
A strong ability to manage multiple responsibilities daily
Excellent written and verbal communication skills — you have a knack for putting ideas into words and ensuring everyone is on the same page.
History of learning and managing live events
A high level of professionalism and emotional maturity
Incredibly technically competent and current. You must understand how to manage the following systems:
Working knowledge of Google Calendar + Google Workspace
Working knowledge of Zoom meetings and Canva
Working knowledge of Apple Mac products
Working knowledge of project management software (Asana is a plus)
Company
Burnout to All Out
We’ve helped thousands of everyday entrepreneurs at all stages of business growth break through their revenue plateaus and reclaim complete ownership of their life’s trajectory.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Dr. Melissa Henault
President and CEO
Brooke Moll
Brand Partner and Coach
Company data provided by crunchbase
