200+ applicants

Company

Tepa Companies · 1 day ago

Senior Proposal Manager, CSD

Minneapolis, MN

Full-time

Remote

Senior Level, Lead/Staff

8+ years exp

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Responsibilities

Analyzes the technical requirements of Requests for Proposals (RFPs), Requests for Bids (RFBs), Sources Sought (SS), Statements of Qualifications (SOQs), and other client solicitations to develop high-quality, compliant proposals and related documents

Tailors proposals to address specific client needs and challenges with customized content to align with Tepa's qualifications and abilities

Works independently and in collaboration with the Proposal Team, subject matter experts, and technical personnel to collect specific information required for proposals, bid responses, and qualifications packages

Serves as a mentor, team leader, and strategist, driving the development of proposal responses, including themes, structure, processes, compliance, and meetings

Mentors and supports other Proposal Managers and junior staff during high volume proposal work load periods

Develops a proposal compliance matrix and development schedule for writing, editing, reviewing, producing and final delivery of proposal documents, via electronic PDF or hard copy

Coordinates overall proposal development with the proposal/project team to deliver document submissions on schedule

Works with the federal Standard Form 330 Parts I & II

Mentors/trains staff in the efficient use of Office 365 (Word, Outlook, Excel, and PowerPoint), OpenAsset and the Adobe Suite (InDesign, Photoshop, Illustrator) to organize and manage the proposal process and development

Communicates with and request information from external sources, including architectural and engineering firms, key subcontractors, and clients

Identifies roles necessary to support the proposal process and provide overall leadership and guidance during proposal development to contributors who are subject matter experts in the approach to a particular federal, state, tribal, or private sector client requirement, but are not experts in proposal development/writing

Conceptualizes, develops/writes, and reviews (quality check) proposal documents in conjunction with the project/Proposal Team members while meeting compliance with solicitation requirements, including past performance documentation, capabilities descriptions, safety discussions, management and project (seed project) approach plans

Works with a graphic artist to conceptualize visually appealing, informative technical graphics, such as charts, process flows, and infographics

Monitors solicitation developments (amendments, answers to questions, etc.) and keep the Proposal Team updated, revising proposal outline, schedule, etc. as required

Works with subject matter experts to understand the processes, technologies, business needs, and other contextual details of the subject matter to elicit the appropriate technical information to compose compliant technical write-ups.

Constant attention to the detailed requirements of the solicitation and the proposal documents, edit and proofread to refine content.

Evaluates technical sections for text, layout, graphics, compliance with client technical document requirements, etc. and quality, consistency, coherence and clarity and themes.

Works closely with the Proposal Team and Technical Editor to ensure that all input is coordinated and the document incorporates overall response win themes and adheres to established grammar style standards as defined by the Tepa Companies Proposal Management Style Guide.

Schedules and runs all review meetings, document reviews and technical edits for all ongoing proposal assignments.

Responsible for the timely complete submission to the client of all proposal/bid/and SS documents.

Reviews solicitation and scope of work for additional required documents, forms, and information.

Ensures proposals and related documents adhere to brand guidelines, are compliant, and meet Tepa's high-quality standards.

Performs peer-to-peer reviews to ensure quality control for compliance and consistency of proposal documents via review meetings.

Provides feedback about Proposal Managers and junior staff skills, abilities, and areas of improvement needed to the Proposal Development Manager.

Conducts meetings after proposals have been submitted to discuss lessons learned.

Communicates via email, phone, video, and in person to clarify and gather information.

Performs additional duties as assigned.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Proposal DevelopmentCompliance ChecksProposal ManagementFederal ProcurementAdobe Creative SuiteConstruction Proposal ExperienceMentoringTechnical WritingAPMP CertificationPMP CertificationPresentation Coaching

Required

Bachelor's degree in communications, marketing, English, journalism, business, or relevant proposal experience

Minimum eight or more years of progressive proposal development experience from solicitation release through submission to the client

Experience developing, managing, and performing compliance checks on federal, state, municipal, tribal, and private sector proposals

Experience training/mentoring, and supporting Proposal Managers junior and proposal staff

Construction (vertical, horizontal) and industrial (fuels), or architecture, or engineering, or environmental, or technologies industry proposal development experience

Experience developing a variety of proposal types (i.e., with multiple volumes, multiple phases, and single and multiple award contract structures with diverse acquisition strategies)

Experience with client solicitation seed projects/sample problems during proposal development

Experience managing proposal teams with joint venture and/or teaming partners and key subcontractors

Experience with federal, state, tribal, and private sector clients

Demonstrated ability to work in a high-volume, deadline-driven environment

Demonstrated ability to lead cross-functional proposal teams (Project Managers, Subject Matter Experts, and junior staff) to complete compliant proposal documents and related materials for CS or PS within established timelines

Advanced skills at utilizing Office 365 (Word, Outlook, Excel, and PowerPoint) and Adobe Creative Suite (InDesign, Photoshop, Illustrator) to organize, create, format, edit, and manage the proposal development process

Experience with federal procurement and understanding the process and the evolving landscape

Experience preparing RFP/RFI response writing and process management

Strong writing, editorial skills, and high-level attention to detail

Skill at articulating complex technical subject matter to non-experts in a clear and understandable way

Ability of mentoring junior staff and coaching subject matter experts and other writers to attain this same goal

Ability to help guide subject matter experts and other writers to meet solicitation requirements

Proven track record working in a high-volume (multiple proposal), deadline-driven environment

Ability to think strategically and be detail-oriented as it relates to technical and managerial approaches, projects, and resumes

Experience working with, and understanding, confidential company information as it relates to financial stability, industry credibility, and proprietary information

Excellent written and verbal communication skills