60 applicants

Company

Research Foundation of The City University of New York · 2 days ago

Administrative Assistant

New York, NY

Part-time

Remote

Entry Level

$25/hr - $31/hr

2+ years exp

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EducationInformation Services

Growth Opportunities

H1B Sponsor Likely

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Responsibilities

Coordinates day-to-day administrative activities based on the project goals

Resolves administrative matters referred to the project, program, or administrative unit, as guided by the supervisor

Maintains accurate up-to-date calendars; alerts to upcoming important meetings and commitments; schedules meetings

Coordinates travel schedules and arrangements

Assists in the gathering, preparation, and dissemination of information relating to the administration and management of the project

Keeps financial records related to office administration, including processing purchase orders, purchasing supplies and equipment, responding to invoice and reimbursement inquiries; assists with detailed reports for the Director or Administrator

Provides assistance and responds to verbal and written requests for information

Assists in developing and tracking PAFs and PVNs for program positions

Other duties as assigned

Qualification

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Record managementSoftware proficiencyFinancial record keepingTravel coordinationAdministrative policies understandingDeadline managementProject coordination

Required

Ability to organize, prioritize, and coordinate day-to-day projects and assignments

Ability to work independently and as part of a team

Ability to read, understand, and follow administrative policies and procedures

Ability to communicate effectively with diverse staff, providing accurate and appropriate information; ability to articulate policies and procedures in response to inquiries

Ability to identify administrative problems and suggest solutions

Ability to organize and manage records and archival systems

Ability to handle multiple tasks and meet deadlines; ability to follow-up as needed and take responsibility for completing assignments and satisfying customers/clients

Proficient in use of major software programs for supporting office operations: including but not limited to software in support of word processing, spreadsheets, presentations, publications, mailings, web and internet, and email

A high school diploma or its equivalent (an acceptable equivalent would be a GED) and two (2) years of work experience in the required fields for the specific work area or a closely related equivalent field; OR

Successful completion of one (1) year of college (or 30 college credits in a matriculated course of study) and one (1) years of related work experience; OR

An Associates Degree or Bachelor's Degree from an accredited college

Demonstration of the specific competencies required at the time of hire

Preferred

Proficient in use of major RF administrative systems (or equivalent) for reporting on matters related to personnel, resources, schedules, tracking, purchasing, etc.

Company

Research Foundation of The City University of New York

Glassdoor

4.1

The Research Foundation of The City University of New York (RFCUNY) was established as a private, not-for-profit educational corporation chartered by the State of New York on January 24, 1963.

Founded in 1963

New York, New York, USA

10001+ employees

https://www.rfcuny.org

H1B Sponsorship

Research Foundation of The City University of New York has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2023 (37)

2022 (54)

2021 (42)

2020 (42)