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Company

EXP · 15 hours ago

Document Control Analyst (Remote)

Raleigh, NC

Full-time

Remote

Mid Level

3+ years exp

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Responsibilities

Coordinates the electronic, printing, and/or distribution process for engineering drawings and documents.

Performs basic system maintenance and access requests.

Maintain a computer database of all filed documentation that ensures fast retrieval of documents.

Coordinate meetings and travel arrangements.

Prepare and review proposals, standing offer agreement and draft proposal documents with associated forms, submission, etc.

Compose and distribute meeting notes, routine correspondence, and reports.

Perform other administrative duties such as data entry, copying, collating, faxing, filing, document retrieval, scheduling coordination of meeting rooms, ordering of lunches for meetings, mailings, information gathering, word processing, transcription and document binding, document scanning.

Prepare client and proposal documents as requested, including resumes/CVs, specialized tabs for proposals, letters, etc.

Provide backup/break coverage for the front office including switchboard/reception and customer service assistance to employees and clients of the office. This includes greeting visitors to the office and handling mail/couriers.

Provide back up support for other admin teams and divisions as necessary.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

GDOT experienceTransportation project experienceMicrosoft WordMicrosoft ExcelAdobe AcrobatBluebeamMicrosoft PowerPointProofreadingProjectwiseTyping speedFiling system maintenanceEngineering industry experience

Required

Must have at least 3 years of experience in detail-orientated administrative support work with GDOT and Transportation focused projects

Post-Secondary degree or diploma or equivalent work experience in an administrative capacity.

Ability to learn projectwise

Strong people skills, and the ability to work with a wide variety of staff and clients.

Must have strong Microsoft Word and Excel skills.

Must have strong editing and proofreading ability including grammar and sentence structure.

Create meeting agendas and minutes.

Strong typing speed and accuracy.

Excellent communication skills.

Skill in preparing clear and concise reports, procedures, correspondences, and other written materials.

Ability to establish and maintain effective working relationships.

Effective time management and organizational skills.

Must be able to meet deadlines, well organized and able to work under pressure.

Ability to document existing and new processes.

Ability to maintain a filing system and accurate records.

Ability to prioritize, organize and perform multiple work assignments simultaneously.

Preferred

Experience in Adobe Acrobat, Bluebeam and Microsoft Power Point would be an asset.

Any experience in the engineering or construction industry is an asset.

Company

EXP

Glassdoor

3.6

With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments.

Founded in 1906

Menlo Park, California, USA

1001-5000 employees