COLSA · 2 weeks ago
Administrative Specialist (Senior)
Dayton, OH
Full-time
Onsite
Senior LevelCOLSA Corporation is seeking candidates for Senior Administrative Professional positions in support of a USAF contract. The candidate will interact with various organizations to facilitate uninterrupted day-to-day operations of the directorates and divisions.
Cyber SecurityInformation TechnologySoftware
Responsibilities
Process non-disclosure agreements for directorate personnel prior to accessing competition-sensitive or proprietary data, information, or documents; assist in planning and organizing the full spectrum of actions required for the directorate to conduct day to day business, including, but not limited to, planning executive calendars and scheduling meetings; assist in performing a wide range of management activities to include, but not limited to: working with functional managers, outside agencies, contractor personnel, and the program office customers concerning preparation of technical material, management presentations, and other material in support of meetings, minutes, agendas, and compilation of briefings; gathering a variety of program information; assisting in pre-acquisition and acquisition strategy planning and implementation; assisting in the development of executive documentation; assisting in the development of milestone planning, tracking, scheduling, briefing preparation, staff coordination, and decision documentation preparation; implementing documentation reviews
Support staff leadership, teams, and office personnel by the development, maintenance and modification of directorate/division/program schedules and calendars
Assist in the planning, formulation, editing, development, publication and storage of finished products to include, but not be limited to, program documentation, plans, directives, reports, briefings and other presentations as required (technical and non-technical, classified and unclassified) in the media and format requested
Provide support by organizing and facilitating program briefings, to include, but not limited to, gathering information, reviewing reports, reviewing charts, and other business integration support as needed
Assist with, plan, and coordinate meetings to include VTC, room set-up (including but not limited to ensuring sufficient seating and creating name placards), and closing/securing conference rooms
Assist with internal and external briefings and reports by providing expert knowledge and capability to produce visual aids (slides, briefing charts and other graphics); file and retrieve graphics materials to facilitate research and expedite creation of briefings and reports; compile and prepare briefings and reports in hard copy for special and/or recurring reports; and provide assistance during briefings upon request
Assist in maintenance of OIs for the USG. This includes the development and maintenance of self-inspection checklists
Maintain official file plans with the use of the Air Force Records Information Management System (AFRIMS) or other appropriate information management systems. 3.12.2.9 The Contractor shall assist in the establishment and maintenance of master files and file plans of the divisions and program data to facilitate tracking and resolution of issues associated with operations
Have expert knowledge in AFRIMS and the ERM structure to perform record searches of active and inactive, physical and electronically stored final and draft documentary materials related to search criteria
Assist in preparing and processing CONUS and OCONUS travel arrangements and travel vouchers
Verify the accuracy of data inputs for the divisional Automated Time Attendance and Production System (ATAAPS), Defense Civilian Pay System (DCPS), Customer Service Representative (CSR), in/out-processing, DTS, and Functional Area Records Management (FARM)
Assist with the suspense tracking system
Provide assistance in the development of program documentation, including: aircraft availability plans, program management plans, modification management plans, and other program plans, strategies, schedules, or agreements necessary for efficient program management
Serve as the focal point for collecting, preparing, and displaying materials for staff meetings
Provide administrative support for management, financial, contracting, configuration, engineering, system integration, and logistics management activities
Provide administrative assistance to the Management Operations Division and personnel
Assist in managing and tracking the civilian and military decoration programs within the directorate/division
Assist with tracking the training budget information for the training Government Purchase Card (GPC) holder
Qualification
Required
Expert knowledge in AFRIMS and the ERM structure to perform record searches of active and inactive, physical and electronically stored final and draft documentary materials related to search criteria
Experience in planning and organizing actions required for day-to-day business operations
Ability to assist in the development, maintenance, and modification of directorate/division/program schedules and calendars
Experience in the planning, formulation, editing, development, publication, and storage of program documentation, plans, directives, reports, briefings, and other presentations
Ability to organize and facilitate program briefings, including gathering information and reviewing reports
Experience in planning and coordinating meetings, including VTC and room set-up
Ability to produce visual aids for briefings and reports
Experience in maintaining official file plans using the Air Force Records Information Management System (AFRIMS) or other appropriate information management systems
Experience in preparing and processing CONUS and OCONUS travel arrangements and travel vouchers
Ability to verify the accuracy of data inputs for various systems including ATAAPS, DCPS, CSR, DTS, and FARM
Experience in providing administrative support for management, financial, contracting, configuration, engineering, system integration, and logistics management activities
Ability to assist in managing and tracking civilian and military decoration programs
Experience in tracking training budget information for the training Government Purchase Card (GPC) holder
Company
COLSA
COLSA's full-scale capabilities include cyber and information warfare, rapid prototyping and engineering, uncrewed systems, acquisition, logistics, studies and analysis, data science, and systems and software engineering.
Founded in 1980
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Van Corum
Deputy CEO & CFO
Ivan Garcia
Chief Technology Officer
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