Seventh Sense Consulting, LLC · 15 hours ago
Administrative Assistant III
Alexandria, VA
Full-time
Remote
Entry, Mid, Senior Level
5+ years exp
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Responsibilities
Provide day-to-day administrative support to the Director and Deputy Director of the Office of Administrative Services (OAS) for office operations and internal and external communications.
Manage the Director and Deputy Director calendar by setting up meetings/calls as appropriate and preparing daily schedules for the director’s reference.
Checks calendar throughout the day to identify appointment conflicts and cancelations and consults the director to determine priority and scheduling flexibility.
Prepare materials for weekly recurring meetings which include developing agendas and ensuring that the director is prepared for meetings.
Use office software applications such as Outlook’s e-mail and electronic calendar, Excel, Access, PowerPoint, Adobe, etc. Scans documents in hard copy format into an appropriate electronic format (e.g., PDF or WORD) for transmission and word processing.
Coordinate internal and external communications among agency and department organizations, other federal agencies, and the general public.
Support making domestic and international travel arrangements for the organization's employees. Prepare and track domestic and international travel requests, authorizations, and vouchers in Concur. Ensure compliance with Federal Travel Regulations and agency travel policy.
Establish, organize, and maintain paper and electronic files.
Receive, review, draft, and edit correspondence.
Collect and consolidate information for reporting from Division Chiefs/Branch Managers to be submitted to the Office of the Chief Administrative Officer (OCAO) senior leadership.
Serve as timekeeper for OAS as needed.
Qualification
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Required
High school diploma, GED or equivalent
5-years of previous office administrative and scheduler experience
Expert capabilities in scheduling and usage of Scheduling Assistant in MS Outlook and Teams Proficiency
Experience with Concur (government travel system)
Organization
Reporting skills
Verbal communication
Typing
Written communications
Knowledgeable user of Microsoft OneDrive and SharePoint
Other Microsoft Office 365 skills
Confidentiality
Responsive
Professionalism
Preferred
University/college degree
Previous experience supporting C-Suite executives
Microsoft Office Specialist (MOS) Certification
Benefits
Medical, dental, and vision insurance
401(k) plan with generous company match and immediate vesting
PTO and 11 paid holidays
Employee Assistance Program
Accident and Critical Care insurance options
Day off to celebrate your birthday
Day off on your company anniversary date
Day off to volunteer for the community service project of your choice
A Bonus Plan that allows each member to financially benefit from company, team, and individual success.
A peer-to-peer recognition platform that allows members to recognize each other’s accomplishments and contributions.
Professional development opportunities including Consulting Skills training and Federal Acquisition training, as well as resources to assist with family life and mental wellbeing.
Company
Seventh Sense Consulting, LLC
OUR COMPANY Seventh Sense Consulting is a Virginia based, Minority-Owned, Small Business Administration 8(a) Certified, Service-Disabled Veteran-Owned Small Business (SDVOSB) providing acquisition and contract management support, as well as cyber support services primarily to Federal and State Governments.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase
