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Company

Kaufman Dolowich LLP · 23 hours ago

Billing Coordinator (Remote - Must Have Law Firm Experience)

New York, United States

Full-time

Remote

Entry Level

$60K/yr - $75K/yr

2+ years exp

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Responsibilities

Edit prebills according to Billing Attorney instructions, including adjustments to time descriptions, transfers, and write-downs of unbilled time/costs, following firm policy.

Finalize and post invoices in firm financial software; ensure accurate submission of client bills via email or e-billing systems; reconcile the Coyote e-bill pending list and monitor/report on status as needed.

Maintain current budgets, matters, and timekeepers in e-bill sites to ensure timely submissions.

Monitor e-bill status regularly to ensure successful processing and timely payments; escalate issues and coordinate resolution with relevant parties.

Investigate and resolve e-bill submission errors.

Analyze carrier reductions and process appeals as necessary.

Review and analyze e-billing short pays and advise on write-offs according to protocol.

Regularly clean up stale time/uncollectible amounts and obtain necessary authorization for write-offs in line with firm policy.

Independently handle complex e-billing issues and sensitive billing concerns with Billing Attorneys and clients.

Participate in new carrier setups to ensure compliance with carrier requirements.

Review and ensure compliance with clients' Outside Counsel Billing Guidelines.

Follow up with Billing Attorneys on on-account invoices to ensure timely and accurate WIP relief.

Communicate proactively with assigned Billing Attorneys to review unbilled (WIP) and appeals needing attorney feedback.

Allocate retainer funds to bills as directed by attorneys.

Actively contribute to firm-wide projects and process improvement initiatives.

Assist with special projects as needed.

Qualification

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Billing Coordinator experienceLegal accounting softwareElectronic billing experienceMicrosoft Office SuiteAdvanced Excel skillsAderant experienceCoyote experienceBill Blast experienceEbilling HUB experienceUTBMS codes knowledgeLEDES1998B format knowledgeWIPA/R balances knowledgeCustomer service orientationFlexibility with overtime

Required

Minimum of 2 years hands-on experience in billing or accounting, within a legal environment.

Elite, Aderant, Coyote (or equivalent) legal accounting software experience.

Excellent verbal and written communication skills.

Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced legal environment.

Ability to work independently with minimum supervision and as part of a team environment.

Strong knowledge and experience with billing software, accounting systems, and Microsoft Office suite, with the ability to learn new software and tools quickly.

Advanced Excel, MS Word and Outlook skills.

Familiarity and working knowledge of UTBMS codes and LEDES1998B format.

Familiarity and working knowledge of WIP and A/R balances.

Strong attention to detail and accuracy in reviewing and entering billing data, invoices, and financial information.

Strong analytical and problem-solving skills to analyze billing data, identify discrepancies, and troubleshoot billing issues.

Strong customer service orientation and the ability to handle client inquiries and concerns in a professional and courteous manner.

Flexibility with overtime as needed.

Preferred

Electronic billing experience, Bill Blast or Ebilling HUB experience a plus.

Benefits

PTO

Competitive salary and growth opportunities

Comprehensive benefits packages (Medical, Vision, Dental, Voluntary Plans).

Firm paid Life/AD&D and LTD.

Professional team-oriented environment

Company

Kaufman Dolowich LLP

Kaufman Dolowich LLP is a leading national law firm serving a broad range of business clients and industries through many law practice areas including insurance coverage & litigation, labor & employment, professional liability, data privacy & cybersecurity, financial services, commercial litigation, directors and officers' liability, consumer financial services, construction and general liability.

Founded in 1986

Woodbury, New York, USA

201-500 employees