Essnova Solutions, Inc. · 1 day ago
Executive Assistant to Chief Executive Officer
United States
Full-time
Remote
Senior Level
$80K/yr - $100K/yr
5+ years exp
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No H1B
U.S. Citizen OnlySecurity Clearance Required
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Responsibilities
Represent and act as the primary representative for the CEO interactions with internal and external stakeholders.
Manage the CEO's complex schedule, prioritizing meetings, appointments, and travel logistics.
Proactively anticipate the CEO's needs, especially during travel and high-pressure periods.
Research and prepare materials for meetings and decision-making processes, synthesizing information to provide actionable recommendations aligned with the company’s goals.
Serve as a first and key point of contact with internal and external stakeholders, representing the CEO with professionalism.
Ensure a high standard of written and verbal communication, and diplomacy.
Utilize tools such as Salesforce, HubSpot, ClickUp, and SharePoint to manage assigned projects, track progress, and ensure all tasks are completed to high standards.
Simplify complex scenarios and act as a decision-maker when necessary, finding creative, efficient solutions that align with the CEO’s strategic vision.
Assist in streamlining office operations while managing priorities to ensure the CEO focuses on strategic initiatives.
Delegate and coordinate tasks where appropriate.
Embrace the crucial role of supporting organizational expansion while effectively managing the demands of a fast-paced environment with finesse and resilience.
Maintain the highest standards of confidentiality, especially when handling sensitive information related to federal contracts and company operations.
Support the CEO in developing and implementing strategic plans including preparing presentations, reports for board meetings, and other high-level documentation.
Conduct research on various topics as needed, synthesize information, and present findings to support decision-making processes.
Liaise with other departments and team members to ensure smooth execution of CEO's initiatives and company-wide projects.
Organize and coordinate high-level meetings, conferences, and corporate events, ensuring all logistics are handled efficiently.
Manage complex travel arrangements, including international trips, ensuring all necessary documents and logistics are in order.
Identify inefficiencies in processes and propose innovative solutions to improve operational productivity within the CEO’s office, with a focus on streamlining workflows and enhancing outcomes.
Maintain a high level of adaptability to address last-minute changes or urgent needs in the CEO’s dynamic schedule, ensuring seamless operations and minimal disruption.
Demonstrate a strong willingness to receive and act on feedback constructively.
Adapt to evolving expectations and strategic priorities with an open mindset to continuously improve performance and adapt to the CEO’s evolving priorities.
Qualification
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Required
Five+ years in an executive support role, ideally within the federal contracting sector or a similarly fast-paced, high-stakes environment.
Proficient in CRM tools like Salesforce or HubSpot, project management tools such as ClickUp, and Microsoft Suite (including SharePoint).
Strong executive presence with the ability to engage effectively with the CEO, team members, and external stakeholders.
Takes responsibility and initiative without waiting for instructions.
Ability to thrive in a dynamic, fast-paced environment and can adapt to the evolving needs of the CEO.
Proven ability to handle complex tasks and high-pressure situations confidently and efficiently.
Must be able to obtain security clearance, requiring a clean background and the ability to pass drug tests.
Preferred
Experience in a fast-growing small business is highly preferred.
There is potential for this role to develop into a Chief of Staff position, based on personal and company performance.
Benefits
Paid PTO.
Paid holidays in accordance with Essnova’s annual holiday calendar, which generally aligns with established eleven (11) Federal holidays.
Eligible to participate in the 401K program as per Essnova’s 401(K).
Health, dental, and vision insurance (for employees only).
Company
Essnova Solutions, Inc.
Ranked at 163 in the INC.
11-50 employees
Funding
Current Stage
Early StageRecent News
Business Journals
2022-03-04
Business Journals
2022-01-21
Company data provided by crunchbase
