29 applicants

Company

Higher Ground Education · 2 days ago

Accounts Payable Manager

Remote, work from home

Full-time

Remote

Senior Level, Lead/Staff

10+ years exp

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Responsibilities

Manage and oversee all A/P functions

Provide guidance and mentorship to the A/P team

Review invoice coding and proper support documentation processed by the A/P team at least once a week

Create weekly A/P run worksheet suggesting invoices to be paid by proper prioritizing vendors according to payment terms

Print and mail weekly check payments, including delivering payments to FedEx as needed

Set-up electronic vendor payments (i.e., ACHs & Wires) in Wells Fargo and Royal Bank of Canada.

Issue ad-hoc or emergency vendor payments

Ensure A/P automation software is updated with users and approval flow (i.e., Vic.Ai)

Ensure all vendor bills, incl. utility bills are recorded in the proper GL period

Review cash tracker on a weekly basis to research stale or uncleared payments

Review Cherry website on a weekly basis to identify vendor payments listed as processing or pending, then identify and resolve any issues preventing payment (for e.g., vendor email was not sent to Cherry, incorrect vendor email was sent to Cherry, vendor did not respond to invitation email, bill was already paid via credit card, etc.)

Review new vendor setup to ensure vendor type, vendor information and payment information are accurate

Collaborate with the Facility Team to ensure all new location’s utility invoices are routed to the A/P department

Collaborate within the immediate Accounting Operation group on ad-hoc requests, projects, and automation/process improvement efforts

Complete credit application requests

Ensure all on and offboarding processes are performed in a timely manner

Remind individuals of the report transmission deadlines

Communicate and work with Credit Card/Expense Report Software provider to resolve issues

Review and approve monthly expense reimbursements to individuals

Review monthly expenses in Sage to identify vendors that should be paid via AP (for e.g., Janitorial, Landscaping, School Lunches, Recurring Equipment Rentals, Material Repairs that could be capitalized, etc.)

Ensure all received invoices are recorded in the closing month

Review the P&L by location to ensure A/P team recorded bills to the proper GL accounts and locations

Creates and records monthly accrual journal for missing invoices based on operational activity

Ensures all accruals are reversed in the proper GL period

Be the lead for monthly accounting close requests and inquiries

Assist with the Year End audit by providing all information related to A/P and Credit Cards

Owns the annual 1099 process and ensures it is completed by the deadline

Manage Amazon account (i.e., set-up new users, approval flows, credit limits, consolidate school accounts with Corporate account, etc.)

Manage Petty Cash process (review petty cash logs for expense coding, process petty cash checks, etc.)

Help team manage virtual mailbox accounts and desktop deposits

Owns the annual 1099 process and ensures it is completed by the deadline

Assist with the Year End audit by providing all information related to A/P and Credit Cards

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Accounts Payable ManagementSupervisory ExperienceAccounting FundamentalsExcelUS GAAPSage IntacctMulti-entity OperationsAccountingCredit Card ManagementVendor ManagementAudit AssistancePetty Cash ManagementA/P Automation Software

Required

10+ years of accounting and 3+ years of supervisory/management experience, including significant hands-on accounts payable/credit card expense experience

Bachelor of Science/Arts in Accounting or related field – or equivalent work experience

Mastery of accounting fundamentals

Strong Excel skills

Familiarity with US GAAP