28 applicants

Company

ServiceNow · 5 hours ago

Executive Assistant

Franklin, TN

Full-time

Remote

Entry, Mid, Senior Level

5+ years exp

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Business Process Automation (BPA)Cloud Management

Growth Opportunities

H1B Sponsor Likely

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Responsibilities

Calendar and Meeting management: coordinate internal and external meetings including staff meetings, agency briefings, brown bags, virtual meetings/Zoom scheduling, off-site meetings and events, and one-on-one meetings. Assist with food orders, meeting needs, agenda support and note taking. Proactively manage calendar requests and conflicts

Meeting and interview preparation. + Provide agendas, resumes and appropriate materials in a timely manner ahead of meetings and interviews. + Apply discipline and rigor around meetings by ensuring agendas and clarifying context and purpose with senior leaders you support as well as participants. + Work with recruiting team to provide mutually convenient times for candidates and interviewers. Ensure candidates are settled in and supported during the interview process.

Handle all travel (flight, hotel, car) arrangements (domestic and international)

Expense management duties, which includes submitting expense reports and receipts in a timely manner

Provide onboarding support for new hires. Includes space, equipment requests, onboarding meeting scheduling, preparing cube space and being admin point of contact for new hire

Submit and manage all help desk support requests for Sr. Directors as needed

Provide onboarding support for new vendors and agencies, ensuring they have the right access and documents/enablement required to get them up and running

Project work as needed to support each teams’ goals

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Administrative Assistant ExperienceCalendar ManagementExpense ManagementOnboarding SupportTravel ArrangementsMicrosoft WordMicrosoft OutlookMicrosoft PowerPointZoomConcurBOXProject Management

Required

5+ years of administrative assistant experience

Proactive, one step ahead work ethic, attitude and approach

Multi-tasking is not an issue for you, you're able to juggle multiple calendars, teams and requests. And be flexible in response to changing priorities and needs

Ability to drive schedules and agendas with deeper understanding of context

Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements

Superior communication skills with the ability to work across all levels, internally and with agencies

High level of confidentiality, discernment and judgment

Desire to grow and take on your own projects and work under pressure while consistently meeting deadlines

You are a technical wizard with Word, Outlook, PowerPoint, Zoom, Concur, BOX and JV20

Company

ServiceNow

Glassdoor

4.4

ServiceNow is an AI platform that delivers IT operations, field service management, and app engine solutions.

Founded in 2004

Santa Clara, California, USA

10001+ employees

http://www.servicenow.com

H1B Sponsorship

ServiceNow has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2023 (650)

2022 (816)

2021 (565)

2020 (420)