Be an early applicantLess than 25 applicants

Company

University of California Office of the President · 8 hours ago

TEMPORARY ADMINISTRATIVE ASSISTANT 3

Oakland, CA

Full-time

Remote

Entry Level

$26.92/hr - $36.21/hr

2+ years exp

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Responsibilities

Provide a broad range of administrative support for a high-volume, fast-paced office responsible for the University’s labor relations function at a systemwide level

Handle critical, confidential and attorney-client-privileged information directly related to union collective bargaining agreements, negotiations, contract management, union requests for information under HEERA, represented employee data sets, and wage implementation related decisions and plans

Schedule departmental and other time sensitive meetings with internal and external stakeholders including UC leaders and union representatives. Manage agendas and logistics. Follow strict communication protocols. Take precise notes in meetings as needed. Coordinate follow-up action items

Communicate verbally and in writing in a professional manner across all levels of the organization and with external partners including other UC locations and union representatives

Distribute time-sensitive notices to unions as directed by LR Executive Director and/or Director of Operations and Planning; update union notice tracker; ensure appropriate record-keeping on union noticing activity

Electronic document management of confidential and attorney-client-privileged materials via NetDocs, UCOP share drive, Box, SharePoint, SmartSheet and other systems as needed

Accurately cross-reference information across various sources including SharePoint, SmartSheet, FTP/GoAnywhere, Box, Excel and other programs as needed

Research and compile information across all UC collective bargaining agreements; summarize findings and provide highlights to support department decision-making

Perform timely and highly accurate updates to critical UCNet webpages related to multiple union contracts and the collective bargaining process. Post announcements, formal notices and labor relations updates online as required

Maintain organized files, contact lists, rosters, spreadsheets, etc.

Collaborate with operations personnel as needed on special projects

Review and edit written documents and create quality PowerPoint presentations containing complex information

Route items for signature via DocuSign ensuring that proper content and format is followed

Support professional staff with travel-related tasks by inputting requests and reimbursements, reconciling discrepancies, providing guidance and troubleshooting. Ensure strict adherence to University policies and procedures in coordination with the Business Resource Center (BRC)

Support professional staff to procure materials or supplies in coordination with BRC

Process department invoices and handle other miscellaneous financial transactions as directed by the Director of Operations and Planning

Event coordination and support as needed

Qualification

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Labor relations experienceDocument management systemsProject management systemsEvent coordinationTime management skillsConfidentiality standards

Required

Two years' work experience

Strong proficiency in common computer applications and productivity tools including web-based applications and systems including calendaring and productivity software, document-management applications and website content management

Advanced organizational skills to track complex projects and issues. Detail oriented

Comfortable working with multiple teams, including leadership, SMEs, and cross-functional stakeholders

Strong verbal and written communication skills, active listening, critical thinking, multi-tasking and time management skills

Ability to handle sensitive information with discretion, ensuring compliance with privacy and confidentiality standards

High School diploma and/or equivalent experience/training

Preferred

Background in labor relations, employee relations or human resources.

Knowledge of project management systems (e.g., SharePoint, SmartSheet, NetDocs)

Public sector experience.

Company

University of California Office of the President

Glassdoor

3.8

The Office of the President is the system wide headquarters of the University of California, managing its fiscal and business operations, and supporting the academic and research missions across its campuses, labs and medical centers.

Oakland, California, USA

1001-5000 employees