Indivisible Project · 8 hours ago
Executive Assistant to the Co-Executive Directors
United States
Full-time
Remote
Entry, Mid Level
$67K/yr - $67K/yr
3+ years exp
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Responsibilities
Draft agendas, prepare briefing materials, take minutes, and track action items to completion. Including in confidential spaces such as board meetings, finance meetings, donor meetings, and senior team programmatic meetings.
Prioritize and coordinate complex calendars, manage high-level meetings, calls, and events. Plan detailed travel arrangements, itineraries, and accommodations for travel.
Serve as a key point of contact between the Executive Director, senior staff, and managers, facilitating seamless communication. Support donor relations, partner coordination, and external communications on behalf of the Executive Directors.
Maintain confidential files, reports, and organizational documents, ensuring timely access and security. Support on completing and filing monthly expense reports and time tracking, as well as regular contracts.
Conduct background research on policy issues, stakeholders, and relevant organizations to inform decision-making. Assist in managing special initiatives, events, or campaigns in collaboration with leadership and staff teams. Provide flexible support on high-priority projects requiring both confidentiality and/or a quick turnaround. Examples include donor briefings, social media support, or sensitive internal organizational projects.
Qualification
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Required
Professional Experience: 3–5 years of experience providing executive or administrative support in a fast-paced, high-level environment (nonprofit, political, or similar sectors preferred).
Discretion and Confidentiality. Demonstrated ability to handle sensitive information with absolute discretion, professionalism, and sound judgment.
Relationship Management. Strong interpersonal skills to liaise effectively with internal staff, external stakeholders, and leadership.
Organizational and Time Management Skills. Proven ability to manage complex schedules, prioritize competing demands, and meet tight deadlines with precision and efficiency.
Communication Skills. Exceptional written and verbal communication skills; ability to draft professional emails, memos, and reports with a high degree of clarity.
Adaptability and Proactivity. Ability to anticipate needs, think ahead, and solve problems with minimal guidance.
Research and Analytical Skills. Experience conducting background research on policy, political issues, or organizational priorities to inform decision-making
Preferred
Education. Bachelor’s degree or above.
Experience in Nonprofit or Political Sectors. Background supporting senior leaders in national nonprofit, advocacy, campaign, or political environments.
Technical Proficiency. Experience with Google Office suite for content production and data management.
Project Management Experience. Familiarity with coordinating initiatives, tracking deliverables, and working on high-impact projects.
Policy or Issue Familiarity. Knowledge of political landscapes, policy issues, or advocacy campaigns relevant to the organization’s mission.
Event Support. Experience coordinating logistics for meetings, retreats, or fundraising events
Company
Indivisible Project
Our mission is to resist Trump’s agenda by empowering local activist groups to make their Members of Congress listen.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknownKey Investors
New Media Ventures
2017-06-20Seed
Leadership Team
Lisa Bennett
Founder, Indivisible Sausalito, member of Marin County Democratic Central Committee
Mary Small
Chief Strategy Officer
Company data provided by crunchbase
