Press Forward · 7 hours ago

Administrative Coordinator

United States

Full-time

Remote

Mid Level

$50K/yr - $65K/yr

4+ years exp

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Responsibilities

Manage schedules, appointments, and compile documents for meetings, ensuring that the Director is well-prepared for engagements. Prevent and mitigate scheduling conflicts and, at times, schedule group appointments for the Press Forward team with external partners.

Make travel arrangements, complete reimbursement requests and expense reports, and handle other logistics for the staff team, as needed.

Manage task lists and follow up on requests both internally and externally. Screen email messages, route them to the appropriate parties, and respond on behalf of the Director, as needed. Assist with technical tasks, including data entry, document formatting, and systems management.

Accurately input, maintain, and organize data, ensuring that systems are up-to-date and efficient for project tracking and reporting. Assist with compiling and organizing data for reports and presentations.

Deliver outstanding customer service in all interactions with internal external stakeholders, ensuring timely follow-ups and efficient problem-solving.

Work with the team to anticipate and resolve operational challenges. Suggest and implement process improvements for better workflow.

Conduct research and assist in compiling reports, presentations, and summaries for internal and external use. Generate reports, transcribe meeting minutes, and conduct research, as needed.

Foster an environment of trust and cooperation among staff, external stakeholders, and partner organizations.

Complete other duties as assigned by the Director, including project management of special initiatives.

Qualification

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Virtual SupportData ManagementMicrosoft OfficeGoogle SuiteSharePointSlackAsanaSalesforceSubmittableVirtual Communications Platforms

Required

Strong Customer Service Orientation: With a focus on delivering exceptional care and quality to all stakeholders.

Virtual Support: Previous experience providing high-level virtual administrative or program support, demonstrating efficiency in remote work.

Communication: Superior oral and written communication skills, including the ability to interact with diverse groups and maintain strong professional relationships.

Organizational Skills: Strong multitasking abilities, with the capacity to manage schedules, deadlines, and competing priorities in a fast-paced, dynamic environment.

Proactive Problem-Solving: Ability to anticipate needs, identify challenges, and develop solutions without constant supervision.

Interpersonal Skills: Strong interpersonal skills with the ability to connect and work with people from diverse sectors and backgrounds.

Adaptability: Ability to work in a dynamic environment, adapt to changing priorities, and take the initiative to anticipate needs and improve processes.

Integrity: High level of personal and professional integrity, with the ability to maintain sensitive and confidential information.

Team Collaboration: A team player who can work independently and collaboratively, fostering a supportive and inclusive environment.

Technical Savvy: Advanced technical skills with a strong understanding of how to use tools including Microsoft Office, Google Suite, SharePoint, Slack, Asana, Salesforce, Submittable, virtual communications platforms, and other software solutions critical to the role and the functions of the Press Forward team.

At least four (4) years of administrative, office management, or operations experience.

Experience with data entry and management, ensuring accurate and organized records.