Be an early applicantLess than 25 applicants

Company

OpenX · 6 hours ago

Executive Assistant

Los Angeles, CA

Full-time

Remote

Entry, Mid, Senior Level

$89K/yr - $103K/yr

5+ years exp

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Responsibilities

Support assigned leaders across multiple time zones in the U.S. completing a broad variety of administrative tasks.

Manage an extremely active calendar of appointments in a purposeful manner, ensuring meetings contain the appropriate attendees, agenda items, and any changes are done with full consideration of a global team, spanning multiple time zones. As applicable, ensure the leader is prepped and briefed as necessary for each meeting.

Complete leaders’ expense reports to include preparing and posting reports, and reconciling incoming expense and travel reports for accuracy and compliance with corporate policy.

Coordinate travel including air and ground transportation, hotel reservations, security, visas, and any other travel documentation, arranging complex and detailed travel plans, itineraries, and agendas.

Help plan events and where needed, play host to high-profile groups of visitors and guests.

Develop an understanding of the team and company priorities and proactively anticipate needs and follow through diligently. Use knowledge of the leader, their direct reports, external parties, and company values and traits to make decisions that lead to more effective leader attention and communication.

Work flexible hours to support global business meetings.

Perform other administrative duties as needed.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Executive Assistant ExperienceGoogle WorkspaceZoomSlackConcurEvent PlanningBusiness AcumenDeck Creation

Required

5+ years of experience supporting senior level leaders as an executive assistant effectively representing the personal brand of the leader as well as the company’s culture and values.

Experience working in a tech environment is a plus.

Bachelor’s degree or equivalent practical work experience

Extensive technical skills with Google Workspace, Google Meet, Zoom, Slack and Concur among other tools; demonstrated ability to adopt technical tools quickly.

Self-starter who can operate independently, anticipate needs and move quickly from one task to another.

Creative problem solver who works to find 'win-win' solutions; energized by challenges with superb attention to detail.

Excellent interpersonal skills and business acumen; ability to communicate with team members, partnering well across OpenX, and external parties at all levels.

Experience with event planning & coordination.

Preferred

Experience in both start-up and medium size enterprise environments preferred

Experience working remotely preferred

Demonstrated ability in creating decks

Benefits

Medical

Dental

Vision

401k

Equity

Bonus

Benefits

Company

OpenX

Glassdoor

3.5

OpenX is a supply-side platform for audience, data, and identity targeting, boosting reach and revenue with top tech and service.

Founded in 2007

Pasadena, California, USA

201-500 employees

https://www.openx.com/

H1B Sponsorship

OpenX has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2023 (4)

2022 (4)

2021 (2)

2020 (3)