San Francisco AIDS Foundation · 18 hours ago
Administrative Assistant, Part-Time, Remote - $30 an hour
San Francisco, CA
Part-time
Remote
Entry Level
$30/hr - $30/hr
2+ years exp
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Responsibilities
Manage credit card reconciliations for C-Suite members, including setting up and managing Expensify accounts, reviewing and reconciling transactions, and providing monthly reports
Process vendor invoices and staff reimbursement requests efficiently and accurately, ensuring timely payments and maintaining accurate records.
Effectively manage travel logistics for designated staff, including arranging transportation and accommodation, coordinating travel itineraries, and providing support during travel.
Complete data entry tasks with strong attention to detail, verifying accuracy, identifying and correcting errors, and ensuring data confidentiality.
Monitor spending to ensure compliance with company policies and budget constraints.
Address any discrepancies or errors in credit card statements promptly and coordinate with C-Suite members to resolve issues.
Prepare regular reports on the status of vendor invoices and reimbursement requests and conduct periodic reviews and audits.
Assist with obtaining necessary travel documents, such as visas and passports, and negotiate with travel service providers to secure the best rates.
Collaborate with other team members to improve data entry processes and review and validate source documents.
Qualification
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Required
Strong attention to detail and excellent organizational skills.
Ability to manage multiple tasks and prioritize effectively.
Proficiency in using office software and tools, including Microsoft Office Suite.
Excellent communication and interpersonal skills.
Ability to work independently and as part of a team.
Minimum of 2 years of previous experience in an administrative or support role, preferably in a corporate environment.
Preferred
High School diploma or equivalent preferred
Experience with credit card reconciliation, vendor invoice processing, and travel management is preferred
Benefits
24 days of combined Paid Time Off/Sick Time Off for the first two years of employment
29 days of Paid Time Off/Sick Time Off after two years of employment
14 paid holidays per year
403(b) Plan – SFAF matches employee contributions (1 to 1) up to 3% of salary
Flexible Spending Account to set aside employee pre-tax dollars for unreimbursed medical and dependent expenses.
Medical insurance - premium fully/partially paid by SFAF for employee (Kaiser Permanente HMO, Sutter Health Plus HMO)
Vision insurance – premium fully paid by SFAF for employee (MetLife)
Dental insurance – premiums fully/partially paid by SFAF for the employee (MetLife Insurance)
Plume - Gender Affirming Care
Care.com – Family care benefits
Maven – Family Forming benefits
Life Insurance and AD&D insurance – Employer Paid: 100% of salary, up to $100K (MetLife)
Long term disability insurance (MetLife)
Family and Medical Leave Act (FMLA) and California Family Rights Act (CFRA), Pregnancy-Related Disability Leave (PDL), as applicable
Company
San Francisco AIDS Foundation
San Francisco AIDS Foundation is giving education, advocacy and direct services for prevention and care and confronting HIV in communities.
201-500 employees
Funding
Current Stage
Growth StageRecent News
Company data provided by crunchbase
