Stoel Rives LLP · 12 hours ago
FAST Practice Assistant (Legal Assistant/Secretary)
Anchorage, AK
Full-time
Remote
Entry, Mid Level
$59K/yr - $98K/yr
4+ years exp
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Responsibilities
Prepare initial drafts/document shells of probate, tax, litigation, bankruptcy and agency pleadings from templates, including but not limited to requests for production/interrogatories, deposition notices, certificates of service, declarations, and notices of appearance; prepare transmittal letters; revise, format, finalize, file and serve pleadings; electronically file documents with federal, state and appellate courts in accordance with court rules and case procedures; pull documents from agency or court websites; provide coverage for practice assistant assignments during times of need, such as heavy workload and unplanned or planned absences; and compile and prepare exhibits.
Create, proofread, label, redact and revise documents, spreadsheets, presentations, charts, forms and templates; keyboard a variety of documents from audio files, handwritten drafts or notes; apply track changes, formatting, automatic numbering and styles; prepare tables of contents and tables of authorities; compare documents and produce redline comparisons.
Proofread and edit documents for punctuation, spelling, consistency, sense, accuracy, proper wording, legal citation style, format and outline; and manually compare documents word-for-word.
Enter and process data including timesheets, approval forms, expenses, vendor invoices, new business intake and conflicts, docketing, continuing legal education credit tracking, contact databases and distribution lists; prepare transmittal, engagement and conflict waiver letters; photocopy, scan, fax, print and organize documents; distribute internal mail and documents; file management and maintenance (hard copy and electronic); retrieve documents from document management system and hard copy files; prepare and maintain notebooks; prepare closing binders; prepare compliance reports to state bar associations; and transmit voluminous electronic documents via secure file sharing website.
Accurate and consistent tracking and reporting of work assignments through ticketing system; communicate and collaborate with team regarding workload and availability provide coverage for FAST members during times of need, such as heavy workload and unplanned or planned absences; produce consistently accurate and high-quality work product to Firm and department service level standards; and contribute to improvements in efficiency and quality of work; create and update knowledge articles; and provide training and mentoring to fellow FAST members.
Keep personally identifiable information, personal health information and attorney/client privileged information confidential; comply with Firm policies and ethics rules; prioritize daily responsibilities and special projects and readjust as priorities change; coordinate resources to meet deadlines; perform multiple tasks in a high-pressure, fast-paced environment; maintain a calm, courteous, and professional demeanor at all times; be a constant-learner, flexible, proactive, efficient and resourceful; take initiative, and follow through; solve problems; work independently and in an interactive team environment; have prompt, regular, and predictable attendance; have strong organizational, grammar, and proofreading skills; pay attention to detail; have outstanding interpersonal and client service skills; have clear, effective, and professional verbal and written communication skills; and be proficient and fluent in reading, writing, and verbal communication in English.
Other duties as assigned.
Qualification
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Required
High school diploma or equivalent required
At least four years of experience providing legal administrative support, preferably in the area of litigation, bankruptcy and/or tax law
Accurately type 50+ wpm
Advanced proficiency in Microsoft Office applications
Intermediate proficiency in Adobe Acrobat, iManage, Forte, iManage, Express Scribe, Chrome River, Carpe Diem, Intapp, BOX, Litera Compare, Metadata Assistant and InterAction
Federal electronic court filing experience
Familiarity with Bluebook legal citation format
Keep personally identifiable information, personal health information and attorney/client privileged information confidential
Comply with Firm policies and ethics rules
Prioritize daily responsibilities and special projects and readjust as priorities change
Coordinate resources to meet deadlines
Perform multiple tasks in a high-pressure, fast-paced environment
Maintain a calm, courteous, and professional demeanor at all times
Be a constant-learner, flexible, proactive, efficient and resourceful
Take initiative, and follow through
Solve problems
Work independently and in an interactive team environment
Have prompt, regular, and predictable attendance
Have strong organizational, grammar, and proofreading skills
Pay attention to detail
Have outstanding interpersonal and client service skills
Have clear, effective, and professional verbal and written communication skills
Be proficient and fluent in reading, writing, and verbal communication in English
Preferred
Certificate or college degree in administrative assistant, legal assistant/secretary, or paralegal program, or related field in lieu of one year of work experience
Bachelor’s degree in a related field in lieu of two years of experience
Strong preference for electronic court filing experience in a variety of jurisdictions and knowledge of federal court procedures
Benefits
Paid family & medical leave
Competitive PTO
Remote work options
Competitive and robust medical, dental, vision, life long-term disability, AD&D, EAP, FSA and Voluntary Life, ADD, and LTC options
Generous firm-contributed health savings account
Pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office
Annual contribution into the employee’s retirement plan
Company
Stoel Rives LLP
Stoel Rives is a leading U.S. corporate and litigation law firm providing sophisticated business clients high quality legal services.
501-1000 employees
H1B Sponsorship
Stoel Rives LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
2022 (1)
2021 (1)
Funding
Current Stage
Late StageLeadership Team
Shelly Celius
Chief Financial Officer
Adam Dittman
Partner
Recent News
2023-12-24
2023-12-24
2023-12-24
Company data provided by crunchbase
