Jhpiego · 13 hours ago

Sr. Administrative Coordinator

Washington, DC

Full-time

Remote

Mid, Senior Level

$24.20/hr - $29.46/hr

5+ years exp

Maximize your interview chances

AssociationEducation

Insider Connection @Jhpiego

Discover valuable connections within the company who might provide insights and potential referrals.
Get 3x more responses when you reach out via email instead of LinkedIn.

Responsibilities

Provides general administrative support for assigned project in coordination with various internal and external stakeholders

Acts as the first point-of-contact for administrative needs within assigned area

Identifies, recommends and effectively executes standard administrative practices to support activities within the project

May recommend opportunities for improvement to administrative processes, tools, forms, tracking, reporting, etc. for the supported area(s)

Consistently exercises tact in correspondence with internal and external stakeholders; escalates issues as required

Communicate with teams orally and in writing, by email and through Teams chat

Tracks status of requests through other departments (communications, contracts, procurement) via spreadsheet or other tools

Resolves administrative problems by troubleshooting information within defined processes and identify solutions.

Informs and reminds responsible staff of follow-up dates and deadlines for response or specific actions, supplying supporting material as appropriate.

Collaborates with internal stakeholders and Jhpiego departments (contracts, communications, Supply Chain Management, Travel, etc.) to process and follow-up on requests.

Support MCGL in completing contractual knowledge management obligations, including maintaining data inventories for USAID clearinghouses, the Development Experience Clearinghouse (DEC), and Development Data Library (DDL).

Support, review and maintain Excel sheets for internal use.

Review reports and documents by Monitoring, Evaluation, and Learning (MEL) technical team to confirm accuracy

Update internal email groups for consistent project communication.

Support payment of invoices by external vendors

Uses appropriate software / tools and applicable templates to prepare documentation, track, and monitor uploads

Reviews documents for completeness and accuracy

Maintains logs or trackers of relevant information for internal tracking

Ensures that filing/knowledge management systems (SharePoint, MS Teams) are maintained for area and that all documents are appropriately filed.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Microsoft Office suiteAdministrative writingLearn new technologyExcelSharePointMS Teams